Office & Project Administrator

**Description**:
**Be the energy behind change. Join ABL Group.**
- ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally._

We are excited to announce an opening for the position of **Office & Project Administrator**. As a vital member of our team, you will play an essential role in managing office operations and supporting the smooth execution of various projects.

**What you will be doing.**:
**General Administration & Office Management**
- Perform reception duties, acting as the first point of contact for clients and ensuring professional service delivery.
- Manage all general office administration tasks, including ordering and maintaining office supplies, stationery, and equipment.
- Organize and store paperwork, digital documents, and maintain records, including certifications, visas, and port passes for technical staff.
- Handle photocopying, printing, and other administrative tasks as required.

**Travel & Mobilisation Support**
- Assist in mobilising and demobilising permanent and independent contractors, including hotel and flight bookings.
- Arrange visas and travel documentation for permanent staff and subcontractors for project related work when required.

**Project Administration & Document Control**
- Act as** Document Controller** for - projects undertaken by the technical departments.
- Support the **technical departments** with project administration tasks.
- Manage project setup and task assignments in **NetSuite**, ensuring timely opening and maintenance of project records.
- Issue approved reports to clients and handle engagement letters, work orders, and other project-related documentation in line with company procedures.
- Maintain and update **Zoho CRM**, including deal creation and status updates.

**Compliance & Quality Assurance**
- Ensure all administrative and operational activities comply with the company’s **QHSE (Quality, Health, Safety, and Environment) policies**, manuals, procedures, and work systems.

**Other Responsibilities**
- Perform additional duties as assigned to support business operations.

**THE CANDIDATE MUST HAVE THE RIGHT TO LIVE AND WORK IN SINGAPORE.**

**Occasionally required to work outside standard office hours to support urgent matters, such as last-minute travel arrangements, project deadlines, or critical administrative tasks.**

**What we are looking for.**:

- Diploma in Business Administration, Management or related field Or Relevant Administrative Professional qualification
- At least 3-5 years relevant work experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong administrative and organizational skills with a keen eye for detail.
- Ability to handle multiple tasks efficiently, including document control, record-keeping, and project administration.

**Desirable**:

- Experience within company related industries
- Previous experience in client facing
- Experience with NetSuite, Zoho CRM, or similar project management/CRM software is an advantage.

**What is in it for you?**:
You will be part of a dynamic and ambitious team, working closely with ABL Group offices worldwide. This role offers the opportunity to unlock your full potential, grow your career, broaden your expertise through global collaboration.

**Join us and grow with us.**

**Who we are.**
- ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering our clients the deepest pool of world-class expertise across marine and engineering disciplines from more than 300 locations worldwide._
- Headquartered in London, the ABL Group has offices in all major marine and offshore energy hubs worldwide. We have 62 offices in 38 countries across Europe, Africa, the Americas, the Middle East, Asia, and Australia._
- The ABL Group is a publicly listed company on the _Oslo Børs (Aqua)_._

**About ABL Group**:
ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime and oil and gas sectors, offering our clients the deepest pool of world-class expertise across marine and engineering disciplines from more than 300 locations worldwide.

The ABL Group has offices in all major marine and energy hubs worldwide. We have 62 offices in 38 countries across Europe, Africa, the Americas, the Middle East, Asia, and Australia.

The ABL Group is a publicly listed company on the Oslo Stock Exchange (ABL).