Project and Office Administrator

**Newly created role due to business growth**

Working with the GHD Advisory and Digital team in Singapore, the Project and Office Administrator position offers the opportunity to provide administration, project and day-to-day office management support to the Singapore GHD office and Asia team.

**Roles and responsibilities include**:

- Providing comprehensive project and administrative support to the team
- Contact point for office including; landlord, cleaning, maintenance and supplies
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly
- Organise meetings and broader events including attendee invites, room bookings, accommodation and catering.
- Support the team in research, document preparation and reporting
- Assist in the onboarding process for new hires
- Identify opportunities for process and office management improvements
- Maintain GHD systems; projects, proposals, opportunity tracker, business development, safety and quality
- Coordinating inbound and outbound travel and accommodation requirements

**What you will bring to the team**:

- Experience in a team assistant, office manager or executive assistant role
- Qualifications in administration/business/project management highly desirable
- Experience in professional services is highly desirable
- Able to communicate effectively with people in the business both verbally and in written form in a clear and concise way
- Team player, cooperative with other staff with open sharing of information and knowledge
- High level skills with Word, Excel, PowerPoint
- Excellent time management, planning, organisational and prioritisation skills
- Ability to work under pressure and manage competing priorities
- Use initiative to proactively identify and resolve issues before they escalate
- Maintain a high level of professionalism, confidentiality and exercise sound judgement

For a confidential discussion please contact Davin Grikis, Talent Acquisition Business Partner

T 07 3316 5322

The ad will close on Sunday the 13th of November.

There may be government or client requirements which require an up-to-date COVID-19 vaccination for this position.

GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office.
- We respectfully ask that no agency resumes be presented at this stage. _

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**Why GHD?**

Being the best we can be is in our culture.
We are a family of smart, innovative and creative problem solvers. In our employee-owned company, everything feels like it matters more. Challenge us and help us come up with new solutions to ensure water, energy and urbanisation are made sustainable for generations to come.

**Our commitment to you**

Commitment is a powerful word that defines how we do business, how we serve our clients and how we care for one another. We will support your needs by giving you the tools to do your best work and then recognise achievements. We will set your curiosity free to allow brilliant minds to do their best work. We will invest in new ideas, removing barriers where we can. Finally, we will encourage you to collaborate with thousands of diverse people across our global business.

**Who we**
**are**

We are committed to solving the world's biggest challenges in the areas of water, energy and urbanisation. GHD is a global professional services company that is a leader in engineering, construction and architectural expertise. Established in 1928, we remain wholly owned by our people. We are 10,000+ diverse and skilled individuals, yet we are proudly ‘One GHD’ across more than 200 offices, spanning five continents - Asia, Australia, Europe, North and South America, and the Pacific region. Delivering extraordinary social and economic outcomes, we are passionate about building lasting relationships with our partners and clients.