Workplace Executive

5 days ago

Singapore Thunes Full time

**About Thunes & DT One**

**Thunes** is a global, fast-growing, and innovative B2B Fintech scale-up that uses technology to disrupt and transform the existing financial system. We are proud to power cross-border payments across 130 countries, over 79 currencies, for the world's fastest-growing businesses and work with some of the amazing global brands - from Gig Economy giants such as Uber and Deliveroo and Southeast Asia's super-app Grab, to global Fintech leaders such as PayPal and Remitly.

**DT One** is the world's leading B2B Fintech network powering cross-border VAS remittances to over 5 billion users across 160 countries. Whether remittance senders choose banks, telcos, digital apps or retail, DT One is there to deliver smarter data-driven mobile solutions, empower financial inclusion and much needed connectivity to ensure that no one is left unconnected.

We are headquartered in Singapore with regional offices in London, Paris, Barcelona, Shanghai, Miami, Dubai, and Nairobi.

**Context of the role**

Reporting to our Office Manager (Singapore), this role will be responsible for Office Management/Workplace Experience and EA responsibilities, general office administration, procurement, receptionist related tasks and internal event management.

**Responsibilities**:
**Workplace Experience and Operation (70%)**
- Manage day-to-day office operations by maintaining pantry supplies and office equipment, and liaison with vendors
- Coordinate with various external parties/vendors/building management for office maintenance
- Perform office receptionist duty that includes answering of phone calls, mail handling, courier, postage arrangement, attending to visitors, lunch/dinner reservation, gifts/flowers order etc
- Manage meeting rooms availability and equipment functionality
- Provide support on workplace activities to enhance workplace experience
- Provide support for employee's onboarding and offboarding, including proper records keeping of building access card issuance and collection
- Monitor vendor's invoice and payment follow up
- Support in ad hoc project if required

**Executive Assistant (20%)**
- Provide assistance on expenses claim for Senior Management
- Provide assistance on flight and hotel bookings for Senior Management
- Manage calendar of Senior Management
- Ad hoc admin support request by Senior Management

**Event and Travel Support (10%)**
- Assist with internal and external meeting/event coordination on project basis with demanding deadlines
- Support accommodations booking in Singapore and travel insurance registration for travellers

**Requirements**:

- To be based in the office 5 days' work week
- At least 2 years office administration experience
- Motivated, can-do, and positive attitude
- Responsible team player and resourceful
- Good interpersonal skills and good command of written and spoken English
- Can work in a fast-paced environment with good time management skills
- Strong initiative, independence, and ability to manage stress with quick changing situations
- Willing to accept receptionist duties as part of the job scopes
- Bonus: Immediate Starter

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