Admin Assistant

21 hours ago

Central Singapore Sime Darby Full time

Company:
Performance Motors Limited

**Job Description**:
COSTING
- Assist in monitoring and daily closing of Vehicle Repair Order meet Company’s Key Performance Index (KPI)

WARRANTY
- Assist in Motorcycle warranty claims and submits to Warranty Department and monitor and reappeal for warranty rejection.
- Compile new Motorcycle warranty extension and prepare for BMW Ag submission via S-gate.

.ADMINISTRATIVE
- Assist in administrative and clerical services in order to ensure effective and efficient administrative operations

COSTING
- Ensure prices, job description and parts are charged accurately into vehicle repair orders before closing
- Validate the accuracy of costing / warranty claims submitted.
- Check supplier’s and contractor’s bills for costing and subsequent payment.
- Ensure to meet monthly costing closing target and mid-month forecast
- Ensure necessary and prompt actions are taken on vehicle repair orders with outstanding issues to avoid long aging days which will affect the KPI

WARRANTY
- Seek approval from respective BMW department before carrying out warranty replacement or repair jobs.
- Monitor technical campaigns and other new Motorcycle warranty claims has been carried out orderly before car delivers to Customer delivery / customer.
- Ensure prompt submission of new motorcycle warranty claims
- Maintain, update filing system & sending completed R.O. for ParaDM (document imaging system)

ADMINISTRATIVE
- Transcribes formats, inputs, edits, retrieves, copies and transmits & file correspondence, documents, data and graphics.
- Prepared & compiled authority motorcycle ( SOC & TP) in submission of cover notes, PO details to Finance Department for e-invoicing and payment to Singapore Police Force.
- Follow up Administrative Offices, staff uniforms, stationaries, vendors ordering & request.
- Monitor and maintain office supply & ordering.

PDI COORDINATOR
- Plan & prepare PDI loading list, prepare job order for Sales request
- Work and plan closely with Workshop Foreman for productive loading.
- Assist in enquiries from the Vehicle Admin Department regarding status of PDI bikes.
- Liaise with workshop foreman before/after vehicles ready and deliver.

1. Technician
- Follow up on vehicle process status

2. IU & accessories
- Follow up on IU & accessories installation process status.

3. Vehicle admin
- Follow up on delivery deadline & update vehicle status
- Request PO from Vehicle Admin for internal work or Demo bikes servicing & etc.

Add-hoc assignment or special projects.

Liaise with CSA on extra work to be done. If approved, enter the flat rates and the specification of such work in the repair order.

Any assignment by the Manager / Executive

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