Personal Assistant

3 days ago

Singapore INDOGUNA (SINGAPORE) PTE LTD Full time

1. **Calendar and Travel Management**:

- Schedule and coordinate meetings, appointments, and events for the MD/COO.
- Plan and coordinate travel arrangements for the MD/COO and other company representatives.
- Manage hotel accommodations for business trips for the entire company, ensuring preferences and requirements are met.
- Coordinate hotel reservations, cancellations, and changes as needed.
- Arrange flights, ground transportation, and other logistics.

2. **Communication and Documentation**:

- Act as a liaison between the MD/COO and internal/external stakeholders.
- Organize and maintain confidential files and documents for the executives.
- Prepare and edit reports, presentations, and other materials as required.

3. **Meeting and Event Coordination**:

- Assist in preparing agendas, documents, and materials for meetings.
- Attend meetings as required, take minutes, and follow up on action items.
- Prepare PowerPoint slides for MD/COO presentations, ensuring a professional and polished appearance.
- Help out in supporting company events, such as Dinner and Dance (D&D), by coordinating logistics and providing assistance as needed.

4. **Expense and Time Management**:

- Manage and reconcile expense reports for the MD/COO in a timely manner.
- Handle correspondence and assignments independently and professionally, meeting tight deadlines and schedules.

5. **Specialized Tasks**:

- Assist in arranging production tours and food tastings for customers.
- Liaise with brand managers, in-house chef, production manager, and other relevant parties to ensure smooth execution.
- Assist in arranging in-house lunches for MD’s guests.

**Qualifications**
- Proven experience as a Personal Assistant or Executive Assistant.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and scheduling tools.
- Experience in creating professional PowerPoint presentations.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and collaborate effectively within a team.
- Flexibility to adapt to changing priorities and schedules.
- Preferably process at least Diploma in any field

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