Executive, Clinical Administration

2 weeks ago

Singapore Shan You Full time

To provide administrative work and support for clinical and counselling services and programmes.
- This is a 4 working days per week role, with Saturdays availability preferred.

Provide front-end client support
- Coordinate the scheduling of counselling sessions and the booking of counselling rooms between counsellors and clients.
- Attend to clients when they arrive at the centre.
- Assist clients with the filling of various client forms (e.g., Client Commitment Form).

Provide back-end client support
- Update and maintain the case registry for counselling clients.
- Manage the safe-keeping, storage, and retrieval of counselling case files.
- Maintain the availability of counselling and/or client forms.
- Manage the out-going and in-coming mails of the centre.
- Update and maintain the counselling session and room booking schedules to facilitate the scheduling of clients.
- Conduct booking and setting up of rooms at the centre for counselling sessions, meetings, programmes, training workshops, clinical supervisions, etc.
- Provide accurate and timely quarterly submissions of outcome indicators to NCSS via the EPES.

Support finance administration
- support financial and payment matters relating to counselling clients, training workshop participants, programme participants and others.
- Work with the Finance Executive and/or Senior Finance Executive to ensure the proper handover of all payments and donations received.
- Issue official receipts and maintain proper documentation for payment received.
- Ensure proper handling of donation box.

Provide administrative and secretarial support
- Manage and update services, programmes, workshops, and events on notice boards and public areas at the centre.
- Assist with the procurement, requisition, and/or purchase of items relating to the clinical and counselling services and programmes.
- Manage the purchase and sales and/or maintain an inventory for counselling and client resources
- Manage IT matters relating to the clinical and counselling services.
- Perform any other duties as assigned by the Clinical Director.

**Other Requirements**:

- Good communication and client orientation for front ending with clients
- Good interpersonal skills and emotional quotient for first line of communication

  • Executive/senior Executive

    4 days ago

    Singapore Consortium for Clinical Research and Innovation Singapore Full time

    Grant Administration Executive/Senior Executive, NHIC **Executive/Senior Executive, Grant Administration, NHIC** **Overview** The Consortium for Clinical Research and Innovation, Singapore (CRIS) brings together six national R&D, clinical translation and service programmes to advance clinical research and innovation for Singapore and establish important...

  • Clinic Assistant

    6 days ago

    Singapore Clinical Psychology Associates Full time

    Clinic assistant for clinic specialising in stress and mental health related conditions. Looking for someone with a warm and engaging personality to help with patient registration, answering phone calls, collecting payment and do simple administrative work. Would prefer someone with interest in psychology/ mental health issues. 5.5 day work week,...

  • Clinic Assistant

    2 days ago

    Singapore CLINICAL PSYCHOLOGY ASSOCIATES PTE. LTD. Full time

    Clinical Psychology Associates Pte Ltd is a healthcare facility dedicated to providing high-quality medical care and exceptional patient experiences. Our state-of-the-art clinic is staffed by a team of skilled healthcare professionals who are committed to delivering comprehensive and compassionate care to our patients. We are currently seeking a motivated...

  • Executive, Clinical Administration

    2 days ago

    Singapore Shan You Full time

    Purpose of Job To provide administrative support for the effective delivery of clinical and counselling services and programmes. Key Responsibility Areas Manage and respond to public and client enquiries related to clinical and counselling services and programmes, at the front desk, via email, and over the phone. Attend to clients at the Centre and assist...

  • Executive, Clinical Administration

    11 hours ago

    Singapore Shan You Full time

    Roles & Responsibilities Purpose of Job To provide administrative support for the effective delivery of clinical and counselling services and programmes. Key Responsibility Areas Manage and respond to public and client enquiries related to clinical and counselling services and programmes, at the front desk, via email, and over the phone. Attend to clients at...

  • Associate Executive, Clinical Administration Office

    4 days ago

    Singapore SingHealth Group Full time

    SingHealth Community Hospitals**Associate Executive, Clinical Administration Office**: - Job Category: Administration- Posting Date: 9 Sep 2024You will be responsible for providing administrative and secretarial support to various clinical services in Medical, Nursing, Allied Health and the department. You will engage in effective office management such as...

  • Clinic Administrator

    4 days ago

    Singapore HL CLINIC PTE LTD Full time

    We are looking for a full-time clinic administrator who can work independently, passionate about the job and willing to learn to join us. Full-Time Clinic Administrator **Salary**: $2100 - $2500 Minimum GCE 'N' Level / GCE 'O' Level

  • Clinic Administrator

    7 days ago

    Singapore CULTIVAR ASIA PTE. LTD. Full time

    Our client is looking for a **Clinic Administrator **to join their growing team. **Working hours: Monday to Friday 8-6pm** **Location: Nearest MRT Napier - Manage the day-to-day operations of the clinic, including scheduling, staffing, and facility maintenance. - Develop and implement administrative policies and procedures to optimize efficiency and...

  • Clinical Project Manager

    2 weeks ago

    Singapore CTI Clinical Trial and Consulting Services Full time

    Overview Clinical Project Manager role at CTI Clinical Trial and Consulting Services. CTI Clinical Trial and Consulting Services is a global, privately held, full-service clinical contract research organization (CRO) focused on the advancement of treatments for chronically and critically ill patient populations. We assist clinical research throughout the...

  • Executive, Clinical Administration Office

    1 week ago

    Singapore SingHealth Group Full time

    SingHealth Community Hospitals **Executive, Clinical Administration Office (Maternity Cover)**: - Job Category: Administration - Posting Date: 31 Aug 2025 - 6 Months' Maternity Cover from October 2025_ Reporting to the Manager, Clinical Administration Office, you will play a vital role in supporting the various initatives in clinical services across...