Full Time Personal Assistant Operation

2 days ago

Novena, Singapore Stag Match Pte Ltd Full time

Stag Match is looking for an **independent and team player PA cum Operation Coordinator**.

Stag Match hosts a wide range of Adult and Children Courses from Certification to Qualification ( including Diploma, Enrichment, Workshops and etc for both companies and individuals).

Job description
- Able to co-ordinate and communicate with outsourcing IT team
- Assisting in Manpower coordination and scheduling
- Assisting in daily operation
- Assisting in Book-keeping of the business and payroll
- Assisting Training
- Improving SOP and Operation
- Project Management
- Providing Training to new staffs
- Interact and coordinate effectively with clients / stakeholder on business and administrative matters
- Assist with documentation and submission of reports to the management, when required
- Process Director’s correspondence, ensuring that incoming correspondence is dealt
- with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Assist Director in researching and following up with action on matters which fall within
- the Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings,
- preparing agendas, pre-meeting briefings and meeting papers.
- Assist/support Director and Manager in arranging funding partner and other events.
- Meet and greet visitors at all levels of seniority.
- Supervise all Trust incoming/outgoing mail.
- Any other duties as may reasonably be required by the Director.
- Screen and direct phone calls and distribute correspondence
- Respond accurately to internal and external information requests
- Take dictation and minutes
- Create and reformat effective presentations and documentation
- Source office supplies
- Prepare reports and documentation for meetings and appointments
- Devise and maintain office filing system
- Assist with other ad-hoc administrative and project requirements as needed
- Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Able to travel from branch to branch if requested

Requirement
- Computer literacy
- Resourceful
- Having good IT knowledge ( eg : web development )
- Ability and have good project management skills
- Verbal and written articulacy
- Professional discretion
- Efficiency
- Well-developed time management skills
- Strong organisational skills
- Independent and initiative

**Job Types**: Full-time, Permanent, Contract
Contract length: 12 months

Pay: $2,500.00 - $4,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Professional development
- Work from home

Schedule:

- On call
- Weekend availability

Supplemental Pay:

- Performance bonus

Work Location: Hybrid remote in Singapore 329979

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