Facilities Administrator

6 days ago

Singapore JLL Full time

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Facilities Administrator
Work Dynamics

PRINCIPAL ACCOUNTABILITIES
Provide Receptionist and administrative services to on-site team

Oversee quality of Technical & Soft Services such as Physical Security Operation, Janitorial and Housekeeping, Pest Control, Landscape

Ensure hygiene and environment safety of the site

MAJOR RESPONSIBILITIES
Responsible for handling incoming and outgoing calls including distribution of any messages.

Receive, inform and guide visitors including co-ordination with client employees.

Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team

Participate as a team member in responses to emergency situations for facilities matters

Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors.

Directing first-line complaints in regards to soft services to Facilities Management team

Ensure compliance with all governmental regulations on behalf of the client.

Assist FM to prepare monthly management report.

Ensure effective completion of all incident reports.

Assist FM on generating PO and Goods receiving

Ensure compliance with Jones Lang LaSalle minimum audit standards.

Manage end user expectations and requirement.

Obtain regular updates from supervisors (of soft services vendors) through weekly/daily briefings to have an overview of the operations of the site.

Provide assistance to users as and when required.

**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

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