Talent Acquisition Operations Coordinator

3 days ago

Singapore Splunk Full time

Join us as we pursue our disruptive new vision to make machine data accessible, usable and valuable to everyone. We are a company filled with people who are passionate about our product and seek to deliver the best experience for our customers. At Splunk, we're committed to our work, customers, having fun and most importantly to each other's success. Learn more about Splunk careers and how you can become a part of our journey

The Talent Acquisition Operations Coordinator will work within the Talent Acquisition organization, and report to the Manager, Talent Acquisition Operations (based in San Francisco, CA) and will have a close working relationship with the regional TA Director for APAC. This position requires constant interaction with staff at all levels of seniority, across all departments, and across all regions, including AMER and EMEA, in a fast-paced environment. We are looking for an operational-savvy expert who can make an impact by remaining flexible, proactive, resourceful, and efficient, with a high-level of integrity, confidentiality and attention to detail at all times.

This is a full-time role and will be based out of Singapore. This individual will be supporting the APAC team and must be able to work standard business hours within the APAC timezone.Â

**Responsibilities**:

- Onboard new hires into our HRIS system (Workday), ensuring accuracy with all inserted and integrated data.Â
- Collaborate with internal pre-boarding partners (IT, People, Learning and Development, Facilities teams) to ensure a positive pre-boarding experience for all new hires.
- Generate a variety of reports for different tasks (e.g. to audit new hires in Workday, a weekly new hire report to share with pre-boarding teams, validate completion of background checks for new hires, etc.)
- Work with and meet the needs of the team's partners and stakeholders across multiple time zones.
- Initiate, review and audit background checks, working closely with our background provider to ensure all new joiners are compliant.Â
- Routinely partner with Recruiters, Hiring Managers, Legal, HR Business Partners, Immigration, and Global Mobility to ensure that offers are drafted accurately and sent in a timely manner
- Take on ad-hoc projects as requested and necessary.

**Requirements**:

- Bachelor's Degree or equivalent work experience
- 4 years minimum in the Recruiting and/or HR field
- Track record of successfully supporting the completion of tasks and projects
- Experience with ATS (Jobvite preferred) and recruiting tools and systems
- Experience with HRIS (Workday preferred)
- You're a persistent problem solver with strong follow-through
- Experienced in developing and improving processes
- Possess strong written and verbal communication skills (more important than ever as we are all remote) with the ability to partner and influence across levels and functions
- You have a critical eye and a knack for figuring things out
- Organized, efficient and proven ability to prioritize effectively
- Demonstrated ability to thrive working in a highly dynamic team environment
- Advanced Microsoft Office skills (Excel, Word, PowerPoint, etc.)

We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which you are applying.

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