Admin Assistant

7 days ago


Singapore HONG AN ENGINEERING PTE. LTD. Full time

**Responsibilities**:

- To provide administrative support to Finance, HR and Admin to ensure that the department is maintained in an effective, updated and accurate manner; but not limit to organizing filing system for important and confidential company documents and answer enquires
- Answer, screen (filter) and transfer inbound phone calls.
- Managing bookings of meeting rooms
- Sourcing and procuring of office supplies and managing office supplies stock (stationery, pantry supplies, PPE, uniforms)
- Assist in filing, data entry, photocopying, scanning of documents (suppliers’ invoices, matching DO/PO/Invoice)
- Assist to call IT vendor to troubleshoot when IT personnel is away/busy
- Prepare document submission for site clearance
- Maintain & upkeep register/log for driver movement, fuel, vehicle, insurance, facilities maintenance
- Monthly costing of vehicles expenses
- Assist in the coordination for any events activity

**Requirements**:

- O level and above
- At least 2-year experience in construction sector
- Strong team player and receptive to change
- Solid knowledge of office procedures will be an advantage
- Positive “can-do” attitude
- Proficient with office management software like MS Office (MS Excel and MS Word, specifically)
- Work conscientiously and responsibly, with good execution and professionalism.


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