Admin Assistant

4 days ago

Woodlands, Singapore Simple Creation SG Pte Ltd Full time

The Administrative Support Specialist will be responsible for a wide range of essential administrative tasks that support the efficient operation of the company. This position requires a proactive, organized, and detail-oriented individual who can handle various responsibilities, including processing receipts and claims, invoicing clients, sourcing new vendors or systems, scheduling appointments, and assisting with the marketing calendar.

**Key Responsibilities**:
**Receipt Claims and Expense Management.**
- Process and manage receipts and claims submitted by employees or vendors, ensuring all documentation is complete and accurate.
- Work with the finance team to ensure timely approvals and payments.

**Invoice Management**:

- Prepare and send invoices to clients based on service agreements, contracts, or completed projects.
- Follow up on outstanding invoices to ensure timely payments.
- Ensure invoices are compliant with company policies and client specifications.

**HR Management**:

- Manage recruitment processes, including job postings, interviewing, and onboarding new employees.
- Administer employee benefits, payroll, and performance management systems.
- Ensure compliance with labor laws and company policies, and handle employee relations issues.

**Marketing Calendar Support**:

- Assist the marketing team by coordinating and maintaining the marketing calendar.
- Track deadlines for campaigns, content creation, and other marketing activities.

**General Administrative Support**:

- Monitor and assign work tasks to team members, providing regular progress updates and remarks to ensure smooth workflow.
- Design and update presentation slides for business owners, highlighting key activities and recent developments.
- Coordinate meetings, manage schedules, and facilitate communication between teams and stakeholders to ensure efficiency.

**Skills**:

- Strong organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a team environment.
- Attention to detail and problem-solving abilities.
- Ability to handle confidential information with discretion.

**Working Conditions**:

- Full-time position (44 hours/week excluding break).
- Occasional travel may be required for vendor meetings or events.

Pay: $2,000.00 - $3,000.00 per month

**Benefits**:

- Flexible schedule
- Gym membership

Schedule:

- Monday to Friday
- Weekend availability

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: Hybrid remote in Singapore 738343

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