Training Admin Assistant

3 days ago

Singapore PERFORMANCE MOTORS LIMITED Full time

**Job Description**:
**Training Administration**
- Main administrator for all training conducted by PML,BMWA & BMW RTC.
- RTC Training - Average: 160 - 180 Aftersales Staff attend RTC Training per year
- Sales Training - Average: 40 to 50 sessions per year (Average: 1 to 3 days per session)
- PML In-House Training - Average of 25 - 30 Training Sessions per year
- To facilitate creation/deletion of TMSi account
- Update IT dept to create & delete TMSi account for new joiner/leaver(s)
- Update training attendance.
- Assign, monitor and measure completion of e-learnings, Knowledge Status Check (KSC) and Voice of Learner (VOL)
- Update PML records for certification status of all registered training participants.
- Printing and binding of training hand-out /material
- Generate monthly training report for RTC, BMW Asia, External and In-house
- Order of training material such markers, flip charts, drinking water, etc.
- Working on expansion on list of caterers, hotels & training venue, training supplies with close collaboration of Procurement and Finance team. (OVR & GDMS)
- Liaising/submission to DXC Finance upon approval for travel allowance, training fees, expenses claims & distribution of allowance cheque to participants.
- Work collaboratively with marketing team for social media outreach via LinkedIn or equivalent on PML training activities.

**BMW Asia & BMW Regional Training Centre Training (BMW RTC)**
- TMSi Registration for Training in BMW RTC for each individual PML, PMA & Motorrad staffs.
- Coordinate training schedules to match to workshop operation needs
- Ensure that participants complete their pre-work and post-work before and after the training
- Training Approval & Warrant Form preparation & follow ups
- Travel Allowance Approval Form preparation & follow ups
- Accommodation, transport arrangement & necessary follow-ups. (Onsite & Offsite)

**Sales & Product Genius Training**
- TMSi Registration for each individual sales staff - BMW Asia
- Attendance Sheet preparation
- Booking and preparation of training room
- Ensure that participants complete their pre-work and post-work before and after the training - ensure targets by Principal is met.
- Arrange break refreshment including snacks purchase and preparation
- Coordinate catering when needed.
- Provide any relevant support / assistance to BMW-Asia Trainer(s).
- Manage and monitor feedback form - VOL (Voice of Learner)

**PML In-House Training**
- Creation of Event and Sessions in TMSi
- TMSi Registration for each individual staff
- Attendance Sheet preparation
- Booking and preparation of training room
- Assist in training material printing and binding
- Arrange break refreshment including snacks purchase and preparation.
- Liaising with ISS cleaners for refreshment preparation, room and other amenities cleanliness.
- Preparation for Training Feedback Form.
- Support Ad-hoc requests within team and external stakeholders within SD Motor group.

Requirement
- Minimum Diploma in any discipline.
- Having attained ACTA/ACLP is an added advantage.
- 3 - 5 years of relevant administrative experience.
- Prior training administration experience will be an added advantage.

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