HR & Administrative Assistant
6 days ago
**Job Description**:
As our Office Ninja, you will be responsible for providing clerical and organizational support for HR & Office Administrative functions of the business.
**What You Will Be Doing**
**_HR Administration _**
- Assist the HR Manager in providing assistance on the full spectrum of HR activities such as:
- Collating of timesheets from Part-Time Staff and tabulating the hours accordingly and compliance with statutory requirements including CPF, Maternity Claim, Childcare Claim, NS Claim and Tax Filing
- Prepare payroll summary for submission to an external vendor
- Onboarding and Offboarding
- Updating and maintaining Employee Handbook, Safety Measurements SOP etc.
- Keep up to date on government grants, HR systems etc. and propose according to business needs
- Maintain confidentiality and privacy of any personal and sensitive date
- Any other HR-related duties as assigned
**Office Administration**
- Provide direct administrative support to Managing Director and HR Manager including data entry, generating documentation and reports, mailing, updating of B2B and B2C lists as and when required
- Ensure optimal operation of office equipment, supplies and inventories e.g. printer, business cards etc.
- Work closely with HR Manager on office activities and operations such as team bonding activities (e.g.: Annual CNY Dinner, Christmas Dinner, Volunteer etc.), the well-being of employees etc.
- Daily administrative work and settlement of AR & AP, Sales Summary, data entry etc.
- Prepare monthly team meeting agenda and disseminate it to the team
- All other ad-hoc duties as assigned
**Job Requirements**:
- Higher NITEC or Diploma in HR Management/Office/Business Administration
- At least 2 to 3 years of relevant working experience in HR Administration
- Good with numbers and w ll-versed in Employment Act such as foreign work pass procedures
- Meticulous, mature, and discreet in dealing with confidential matters
- Resourceful, well organized and proactive
- Committed to completing tasks/providing updates in a timely manner
- Able to work independently with minimum supervision
- Able to start work immediately is preferred
EA Registration No. R22108370
EA License No. : 18C9179
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