Administrator Executive

4 days ago

Bedok, Singapore Xiao Yuan Marketing Pte Ltd Full time

**Roles and Responsibilities**:
1. **Purchase Order Management**:

- Manage and organize incoming and outgoing purchase orders with accuracy and ensure timely delivery.

2. **Inventory Management**:

- Coordinate with warehouse staff to track inventory levels, manage stock replenishment, and conduct regular stocktakes.

3. **Delivery/Shipment Monitoring**:

- Monitor and track delivery/shipment progress, providing regular updates to internal teams and customers.

4. **Logistics Strategy Development**:

- Assist in the development and implementation of logistics strategies to enhance efficiency and reduce costs.

5. **Issue Resolution**:

- Provide support to the logistics team in resolving any shipping-related issues or challenges.

6. **Reporting**:

- Maintain and organize reports as assigned.

7. **Invoicing**:

- Generate and file invoices and purchase orders for B2B suppliers and clients.

8. **Delivery Coordination**:

- Coordinate daily delivery orders and communicate effectively with the delivery team.

9. **Customer Order Management**:
10. **Communication and Follow-up**:

- Follow up with respective managers on pending open issues.

11. **Customer Profile Management**:

- Establish and manage customer profiles using the backend system.

12. **Administrative Tasks**:

- Perform other basic administrative tasks as required.

**Requirements**:

- Minimum 3 years of prior administrative experience.
- Strong organizational and multitasking skills, with meticulous attention to detail.
- Excellent communication and interpersonal abilities, adept at collaborating within a team.
- Analytical mindset with problem-solving proficiency to efficiently tackle logistics challenges.
- Proficiency in Microsoft Office, particularly Excel and Outlook.
- Basic background in customer service preferred.
- Customer-oriented with a friendly and outgoing demeanor.
- Capable of working both independently and collaboratively as part of a team.

**Benefits**:

- Competitive salary and comprehensive benefits package.
- Employee discounts on company products.
- Full-time, permanent position.
- Additional benefits include employee discounts and yearly bonuses.
- Work schedule: Monday to Saturday with weekend availability.
- Experience preferred: 2 years in delivery operations, 3 years in administrative roles.
- Work location: On-site.

**Job Types**: Full-time, Permanent

Pay: $2,000.00 - $3,000.00 per month

**Benefits**:

- Employee discount
- Free parking

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Yearly bonus

Work Location: In person

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