Site Administrative Assistant

**Who are we?**

Innovating for life since 1986, IBA has become the
**global leader** in proton therapy, considered as the most
**advanced** and
**accurate** form of radiotherapy in cancer treatments using
**ionizing rays.**
Thanks to the unique properties of protons, tumors can be targeted more accurately while limiting exposure of the surrounding healthy tissues

We provide two types of therapy center: the IBA’s Proteus®PLUS which offer a multi-room solution and the Proteus®ONE who is a more compact single room solution that is easier to install, integrate and operate.

To date, more than 58 world renowned medical institutions have built a Particle Therapy Center with IBA across 3 continents.

**Sustainability commitment**

As a company, we are focused on striking the right balance between our stakeholders: increasing our market share and the return for our shareholders, improving the quality of life of our customers, patients and employees, and contributing to the well-being of our society, while also maintaining and restoring our planet’s health.

“Since 2021, IBA is recognized as a certified B Corporation (or B Corp). B Corps are companies that promote ‘business as a force for good’, balancing profit and purpose. They meet the highest standards of social and environmental performance, public transparency, and legal accountability.”

Our Proton Therapy Solutions are targeted towards the same objective of making a positive impact on patient health by providing health care professionals with the most effective and accurate solutions for diagnosis and treatment.

Check out our
***
**webpage sustainability**
***to find out more

**Innovation at the core: shaping the future of proton therapy**

We dare designing innovative solutions because we aim for better treatment. That is why our teams are focused on continuously improving the quality and stability of our Proteus®ONE and Proteus®PLUS solutions.

IBA constantly improve the proton therapy technology for the benefit of patients. We work diligently to advance proton therapy, in close collaboration with our customers and through R&D partnerships.
- If you want to discover the new technologies we are working on as well as our different business unit, read our new _
**_brochure_**

**Mission (limited term contract - Maternity leave)**

As Site Administrative Assistant, you are responsible for the overall office management and act as the contact person between Headquarters and site. You perform a variety of administrative functions including general administration, logistics support, accounting, travel arrangements.

**Duties & Responsibilities**

As Site Administrative Assistant, you are responsible for:

- General administrative tasks including:

- Coordinating meetings
- Taking incoming calls and providing information to callers
- Incoming and outgoing correspondence
- Composing memos and generating reports
- Organizing business related travel itineraries to and from the site, plan hotel stays, taxis and car pool management
- Providing HR support (tracking vacation & illness, coordination with payroll)
- Logistics support:

- Tracking the receipt and shipping of all spare parts for the site
- Coordinating delivery and shipping of equipment and parts with other sites
- Following up on the ordering, shipping and warehousing of all parts and materials to support operations
- Accounting support:

- Managing site purchasing accounts (vendors, subcontractors, etc.)
- Monitoring and recording petty cash and site financial account usage
- Preparing and monitoring invoices and expense reports

**You have**:

- A Bachelor degree or equivalent by experience
- Minimum 3 years’ experience as Administrative Assistant or Office Manager ideally in an international environment
- An experience in HR or accountancy administration is an asset
- Strong knowledge of MS Office whereas knowledge of SAP is an asset
- Strong written and verbal communication skills in English

**You also are**:

- Capable of working autonomously
- Able to manage your time efficiently
- Able to follow rules and regulations and to deliver on strict deadlines
- A team player with strong interpersonal skills

Die Identität von IBA wird durch eine Gruppe von Kollegen geprägt, die durch Motivation, Neugierde, Kreativität, den Willen zum Lernen im täglichen Berufsleben, durch technische Herausforderungen und darüber hinaus einen hoch entwickelten Team
- und Familiengeist angetrieben werden. Denn all dies zusammen macht das alltägliche Leben einfacher und unterhaltsamer.

Wenn Sie Teil eines Teams aus etwa 40 Nationen werden und an einem der über 45 Standorte auf 3 Kontinenten arbeiten, bietet IBA Ihnen die Möglichkeit einer bedeutungsvollen Karriere mit direktem Einfluss auf den Kampf gegen Krebs.

Wir werden angetrieben durch:

- Entwicklung einer Umgebung, die durch modernste Technologie geprägt ist
- Ausbau beruflicher und persönlicher Fertigkeiten durch praktisches Lernen, du