Executive and Administrative Assistant
23 hours ago
Our client is a Fortune 500 company and a prominent global investment banking, securities, and investment management firm. The team is looking for an executive and administrative assistant to join them on a 6-months contract with potential extension.
**Responsibilities**:
- Provide administrative support in a team oriented environment
- Share responsibilities with other members of the phone team
- Coordinate and schedule complex meetings and phone/video conference calls
- Manage a high volume of incoming phone calls; place, receive, screen and route calls
- Take detailed and accurate messages
- Maintain busy calendars, prioritize meeting requests and related logistics
- Book travel arrangements and process expense reports timely
- Compliance with firm policies and guidelinesPerform general administrative duties including but not limited to time entry, copying, scanning, archiving and other ad hoc projects as requested
**Requirements**:
- Excellent interpersonal and communication skills
- Attention to detail, proactive and efficient with the proven ability to take initiative
- Organized; good time management skills; ability to multi-task and manage conflicting priorities
- Knowledgeable and aware of general business and corporate cultures, team player
- Proficient in MS Outlook, Word, Excel, Power Point, Zoom
- Highest degree of integrity, professionalism, diplomacy and discretion required
- Responsible and responsive - willing to go the extra mile
- Excellent telephone communication skillsAble to handle confidential information appropriatelymake suggestions to improvements in the invoice processing
“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).
RMA Consultants EA License No: 93C4403
Foo Erin EA Reg No: R2196422
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