Administrative Personnel

2 weeks ago

Kallang, Singapore Info Tech Systems Integrators (M) Sdn Bhd Full time

**About to Role**

The Admin Personnel will be responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the Singapore office. This role involves managing office operations, handling documentation, coordinating meetings and schedules, supporting HR and finance administrative tasks, and serving as a key point of contact for internal staff and external stakeholders.

**Main Responsibilities**

1. **Office Administration & Operations**
- Manage daily office operations and ensure a well-maintained and organized work environment.
- Handle office supplies, inventory, procurement, and vendor coordination.
- Oversee office equipment maintenance and liaise with service providers when required.
- Assist in coordinating facility-related matters (access cards, seating arrangements, and office cleanliness).

2. **Administrative Support**
- Support to management and department heads as needed.
- Handle correspondence, documentation, filing, and record-keeping in an accurate and timely manner.
- Prepare reports, meeting minutes, letters, and internal memos.
- Manage incoming and outgoing mail, courier services, and office deliveries.

3. **Liaison & Communication**
- Act as the point of contact between the Singapore office and other regional offices.
- Communicate effectively with internal teams, external partners, vendors, and visitors.

**Main Requirements**

1. **Qualifications & Experience**
- Diploma or bachelor’s degree in business administration, Office Management, or related fields.
- Minimum 1-3 years of experience in administrative or office support roles (experience in a Singapore office environment preferred).
- Ability to speak and write excellent English and Mandarin.

2. **Skills & Competencies**
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and basic administrative tools.
- Ability to work independently with mínimal supervision.
- Strong interpersonal skills with a positive, proactive attitude.
- High level of professionalism, confidentiality, and attention to detail.

3. **Personal Attributes**
- Responsible, reliable, and punctual.
- Adaptable and willing to take on new tasks.
- Customer-service oriented with a friendly and supportive disposition
- Applicants must be willing to work in Singapore

**Job Types**: Full-time, Permanent

Pay: $2,500.00 - $2,800.00 per month

**Benefits**:

- Health insurance
- Parental leave
- Professional development

Work Location: In person

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