Customer Support Representative

3 days ago

Hougang, Singapore Advanced Energy Industries, Inc Full time

**RESPONSIBILITIES**
- Takes responsibility for fully supporting customer from quote to invoice process.
- Coordinates frequently with local and remote AE Field Sales, Product Marketing, Global Support, Accounting, Engineering, or Operations staff in order to navigate the path to resolution of customer issues and enable a postivie customer experience.
- Uses SAP to provide and update delivery schedules, repair quotations and reporting status to the customer.
- Responsible for invoicing and keeping accurate records.
- Uses independent judgment in prioritizing and expediting units and examining warranty claims to produce better quality and speedy turnaround of customer requests.
- Sales Order Entry - Power, Spare Parts, & SFDC: Order Entry process (SAP).
- Service Order Administration - Power & SFDC: Service process (SAP).
- Routine reporting functions: sales open order report, RMA backlog, service reports, and revenue reports.
- Maintains constant communications with customer and is responsive to both internal and external customer needs.
- Executes proper processes for DEMO/EVAL units. This includes record, ship, return, and report on these units.
- Clerical tasks as assigned such as filing tax forms and customer purchase orders on SharePoint site and pulling data for audit purposes.
- Receives and completes requests from customers to ensure customer satisfaction.
- Works with efficiency and effectiveness to handle multiple, time sensitive tasks and meet expectations on metrics.
- Works closely with Export Compliance Department on foreign trade transactions to ensure compliance with government exporting regulations.
- Works as a member of the team by assisting and supporting each member.
- Accomplishes daily tasks reliably and accurately.
- Strives for improved functional proficiency. Identifies improvement opportunities within the group and works to remedy them.
- Occasional travel for training or customer meetings. Travel expectation approximately 10%.
- Other duties and projects are assigned as needed.

**QUALIFICATIONS**
- Degree in Business Administration or equivalent
- At least 3 years in a customer-centric, time-sensitive environment
- Experience in a customer-centric, time-sensitive environment with ability to manage moderately complex customer situations and issues.
- Previous experience with customer interface including order entry processes, delivery commitments and follow-on communications preferred.
- Some technical education or experience in the electronics field preferred.
- Ability to communicate verbally and in writing in an effective, positive, and professional manner with internal and external customers.
- Ability to comprehend, relate, and follow technical product and complex functional/process specifications.
- Effective organizational skills and strong attention to detail.
- Ability to manage and follow-up on competing priorities, conflicts and problems in a demanding, time-sensitive, customer-centric environment.
- Strong computer skills in Microsoft Office (Word, Excel, Outlook), data management, business systems and planning software (SAP preferred).
- Must bring a positive and professional attitude with the ability to manage conflicts.
- Possess a drive to learn more, increase productivity, and provide excellent customer experiences.
- Must have time management skills to work effectively in an organized fashion and provide internal and external customers with prompt follow up.

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