Senior Admin Executive

2 weeks ago

Singapore GLOBAL ONE LEASING Full time

A Senior Admin Executive's job involves **managing complex administrative operations, supporting senior leadership, and overseeing internal processes and junior staff**. Responsibilities include coordinating meetings and events, managing correspondence and confidential information, handling budget-related tasks, maintaining office facilities, liaising with vendors and stakeholders, and potentially driving process improvements and compliance initiatives.

Key Responsibilities
- **Administrative Operations**:Oversee and coordinate day-to-day administrative tasks, including managing facilities, office supplies, and equipment.
- **Calendar & Meeting Management**:Manage complex calendars, schedule meetings and appointments, and coordinate with stakeholders for various events.
- **Document & Information Management**:Organize, file, and maintain important documents, records, and computer-based information, ensuring they are up-to-date and easily accessible.
- **Financial & Procurement Support**:Assist with administrative invoicing, expenses tracking, and the procurement of goods and services.
- **Event Coordination**:Plan and coordinate company events, conferences, and other organizational activities.
- **Stakeholder & Vendor Liaison**:Liaise with internal departments, external vendors, clients, and service providers to ensure smooth operations.
- **Process Improvement & Compliance**:Identify opportunities to improve administrative processes, drive innovation, and assist with internal audits and compliance with relevant regulations.
- **Team Support**:Provide support to management and administrative teams, which may include mentoring or overseeing junior staff.
- **Ad Hoc Duties**:Handle any other assigned tasks as needed by supervisors, demonstrating flexibility and adaptability.

Key Skills
- **Communication**:Strong written and verbal communication skills are essential for interacting with executives, stakeholders, and managing correspondence.
- **Organization & Planning**:The ability to manage multiple priorities, organize complex schedules, and maintain efficient filing systems.
- **Confidentiality**:Professional handling of sensitive and confidential information is crucial.
- **Proactivity & Problem-Solving**:The ability to proactively identify and address issues and follow through on assigned tasks.
- **Technical Proficiency**:Competence with relevant office software and potentially specialized document or administrative systems.

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