Office Admin
8 hours ago
**Key Responsibility:
**Finance**:
- Review employees expense report to ensure claimed expenses are accurately reflected per company policy and local taxation rules.
- Vendor payment coordination and document preparation.
- Local Customer invoicing per PO/contracts received.
- Revenue reporting per HQ requirements
- Payroll processing and calculation.
- Prepare monthly summary expense report for all expenses and submit to HQ.
- Invoice issued to HQ with supporting documents, HQ payment receipt coordination.
- Budget control - Tracking of bookings by HQ according to different budget types and support monthly budget review for office management
- Closely work and coordinate with Finance team locally and in HQ and China.
- Ensure compliance with company’s rules and policies as well as local accounting, tax and other statutory regulations
**Travel admin**:
- Responsible for all aspects of offices admin in South East Asia, provide office reception, express delivery, meeting room coordination, office supply, employee gift procurement, office notice board service. Managing office facilities, cleaning, green plant service with service providers.
- Support office manager the activities related to Security, Health and safety, support office emergency evacuation process.
- Arrange and organize office, event, employee activities.
**HR Admin**
- Support recruitment job post, employee onboarding, exit, insurance etc. HR employee life cycle.
- Monthly Payroll calculation, payment, Q&A with employees.
- Perform system maintenance.
- Other assignments by HR Manager.
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