Admin Assistant
3 days ago
Our client is looking for one Admin Assistant (2/3 days per week, 7.30am to 4.30pm).
Location: 3 Biopolis Drive, Synapse, Singapore 138623
Rate: $12/hour
This position shall be converted to 1 year outsourced contract after 6 months, if the performance is good.
General Administrative Support
- Maintains the CRU office, pantry and consumables supplies to ensure sufficient stocks to support study activities and daily CRU operational activities.
- To raise on-board and off-board organisation change form for new hire/transfer. Prepare pre-on boarding and on-boarding of new hire.
- Initiates and coordinates orientation program for new employees.
- Assist in external course registration.
- Creation of SharePoint Distribution Group.
- Performs other administrative duties, as assigned, to support the CRU’s daily operations.
Procurement Support
- Handle procurement request orders (Shopping Cart) and creating of DSP, e-CIR according to process and in timely manner and accuracy. Include verification of delivery orders, invoices. Provide scanning and payment support if required. To verify accuracy of vendor’s particulars in the SAP system.
- Supporting queries for vendor and staff with regards to payment status.
- Back-up for AA/Receptionist on submission of private vendor’s payment request.
Facility and Equipment Support
- Liaises with vendors supplying services such as housekeeping, laundry and biohazard waste disposal to ensure timely service delivery.
- Assist in upkeep and maintenance of the facility such as works with CRU team leaders and contractors to ensure facility maintenance and repair do not interfere with Study activities.
- Assist in troubleshooting of Distribution switch-board during power trip.
- Guides the housekeeper in his/her duties.
- Key inventory control for CRU keypress.
Others
- Administrative office reception coverage as assigned.
REQUIRED QUALIFICATIONS AND EXPERIENCE
- Relevant administrative work experience.
REQUIRED SKILLS
- Computer literate.
- Ability to work in a team.
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