Admin Assistant

**Job Number** 23132056

**Job Category** Administrative

**Location** Singapore Regional Office, 2 Harbourfront Place #06-08, Singapore, Singapore, Singapore VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management
**JOB SUMMARY**

Provides support to Vice President, Communications, APEC. Performs other related tasks as assigned by management & team. Complies with the company policies and procedures.

**CANDIDATE PROFILE**

**Skills and Competencies**
- Excellent level of English is essential (verbal and written).
- Knowledge of Marriott International Key Brands and Strategies with a strong administrative background - able to work on their own initiative, ability to effectively communicate with guests, owners and co-workers. Flexibility of role dependent on business needs.
- Strong customer development and relationship management skills.
- Ability to design and implement successful tracking of documents and spreadsheets.
- Knowledge of all Marriott Lodging products, cultures and brand strategies,
- Ability to manage and balance own time.
- Strong communication skills (verbal, listening, writing).
- Strong organizational skills.
- Proactive and reliable.
- Ability to assist in preparation of quality PowerPoint presentations.
- Ability to develop and maintain relationships e.g. associates, customers, owners.
- Able to use initiative and work under mínimal supervision.

**CORE WORK ACTIVITIES**
- Works with the APEC Communications teams to develop key stakeholder presentations and reports for meetings that support the Communications efforts.
- Assists with the design and preparation of statistical reports as required.
- Creates and maintains shared folders and team performance tracking documents.
- Produces and distributes team correspondence, presentations and other related documents as required.
- Assists Vice President, Communications and team in preparation of various presentations/ reports/ updates.
- Monitors and assists in maintaining APEC Communications content, working with discipline teams.
- Maintains diaries and schedules appointments and meeting for VP Communications.
- Composes, produces and signs correspondence on routine matters - with specific permission, sign for manager and release.
- Coordinates venue, agendas and minutes for various meetings.
- Coordinates all travel and hotel accommodation arrangements.
- Coordinates Team meetings.
- Sets up conference calls.
- Files and forward-traces a variety of documents.
- Maintains office supplies for area.
- Processes expense reports.
- Takes meeting minutes as requested.
- Tracks team vacation.
- Maintains, collates and distributes all relevant activity reports.
- Responds to various requests for help and information.
- Performs other related tasks as assigned by management.
- Complies with the company policies and procedures.
- Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.