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Secretary

2 weeks ago

Jurong East, Singapore World Scientific Publishing Co Pte Ltd Full time

Reporting to Group Managing Director, you will provide secretarial/personal/administrative support top Management.

**Primary Responsibilities shall include but not limited to**:

- Manage calendars, schedules, meetings, appointments, and travel arrangements.
- In charge of weekly Book Acquisitions Form (BAF) meeting.
- Send regular scheduled Editorial reports to HODs.
- Handle all documents that require digital signature of top Management.
- Weekly parcel sending to overseas offices; verify monthly courier invoices.
- Verify monthly credit cards statements, mobile phone bills for top Management.
- Daily mail distributions; arranging for cheques deposit.
- Ordering of Newborn gifts, Get well, Condolences flowers for staff.
- Provide occasional administrative support to external association activities.
- Main coordinator for annual STM Asia Journal Publishing Course in Singapore.
- Follow up on all matters timely and professionally, reporting on progress and results.
- Handling of Personal Income Tax, Road Tax, etc. for top Management.
- Chairman’s home upkeep and maintenance; keep record of household expenses.
- Running errands and perform other duties as assigned.
**Requirements**:

- Diploma/Degree in any disciplines.
- At least 3 years of prior relevant experience as Secretary/ Personal Assistant.
- Proficiency in Microsoft Office.
- Positive, detail-oriented, efficient and maintain high level of professionalism.
- Discretion, trustworthiness in handling sensitive and confidential information.
- Organized, meticulous with initiative, good working attitude, tactful and diplomatic.
- Excellent oral, written, interpersonal and co-ordination skills.
- Be highly flexible to handle multi-task and to work independently or within team.
- Be resourceful and result oriented.
- Immediately available is highly preferred.

**Job Types**: Full-time, Permanent

**Salary**: $2,800.00 - $3,800.00 per month

Schedule:

- Monday to Friday
Work Remotely:

- No