Office Manager

2 weeks ago


Singapore THE BLUE CIRCLE PTE. LTD. Full time

**Job Highlights**:

- Hybrid
- Passionate, energetic & innovative work culture
- Competitive salary and work benefits

**Job Descriptions**:
**Administrative Tasks**
- Responsible for all facility management matters such as fixed inventories, office renovation, printer, installation

and relocation, etc
- Oversee the day-to-day activities of the office as the main point of contact in the reception area.
- Provide general office administrative support, including but not limited to involvement in setting up meeting

rooms, replenishing stock for stationery, pantry refreshment and arranging for couriers
- Coordinate with internal and external resources, and cultivate relationships with vendors
- Oversee office interactions, responding to requests and questions
- Supervise the timesheets filing for all SG staff
- Responsible of board members trips, claims and Board organization
- Provide quotes and supervise Annual report printing and distribution
- Maintain office efficiency by maintaining appearance of common areas, oganize and distribute incoming mail and

packages, managing filing systems, and overseeing office supplies and office equipment
- Liaise with Corporate secretary for any ACRA filling matters such as change of registered office address, change of

Directors/Shareholders’ particular, Director’s Resolution, etc
- Responsible for annual renewals and administrative of insurance policies
- Providing secretarial support to the CEO and other ad-hoc duties

**HR Tasks**
- Assist with recruitment process such as advertising job vacancy & arranging for interviews
- Oversee staff benefits & welfares
- Prepare SGD & USD payroll, submit CPF contribution
- Oversee leave management, submit childcare’s leaves and NS Make up pay claims
- Responsible for the onboarding of new hires and provide new hires with IT equipment

**Accounts & Finance**
- To check, verify & approve PO in Approval Max
- Prepare travel expenses’ claims for all staff
- To raise contract approval in Approval Max
- Prepare payments in the banks

**Skills & Experience**
- 5years & above in office management experience
- Diploma / Degree in Business / Finance or other related discipline
- Strong time-management and people skills, flexibility, and multitasking ability
- Advanced computer skills and experience with online platforms
- Proficiency Microsoft Office, with aptitude to learn new software and systems

This position is for Singaporean only. Those who require work pass, need not apply.


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