Executive Assistant
4 days ago
**ABOUT THE POSITION**:
The Executive Assistant is responsible for managing the schedule and provide administrative support to the Vice-Chairman of FICOFI.
She/He will work closely with the CEO’s Assistant based in Singapore and act as a back-up when necessary.
She/He will report directly to the Vice-Chairman of FICOFI.
**MAIN DUTIES**:Support to Vice Chairman**
- Ensure reception of calls and visitors of the Singapore Office;
- Co-ordinate and manage the Vice-Chairman’s meetings schedule;
- Collate invoices and receipts and prepare staff expense claims;
- Assist the Vice-Chairman on any administrative matter including meeting minutes, documents preparation, printing etc
**OTHER DUTIES AS REQUIRED**:
- Help with the events coordination and logistics organized by Le Club FICOFI for its members in Singapore, together with Events teams in Asia and France (printing of documents/pictures, helping on the night of events, etc.);
- Support with the organization of Team building gatherings and events;
- Support with the daily office Management tasks including dealing with the different suppliers of the Company (IT, DHL, courier company, Nespresso, phone subscriptions, etc.), purchasing stationary, cleaning products etc. as well as running errands and attending any administrative matters.
- Liaison with third-party service providers such as accountants, lawyers, IT consultants, cleaning service, logistics and transportation companies.
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