Executive Assistant

6 days ago

Queenstown, Singapore Equinix Full time

**Who are we?**

Equinix is the world’s digital infrastructure company®, operating over 260 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.

We are looking for an Executive Assistant who will provide executive support to two Vice Presidents (VPs) from the Legal team as well as provide administrative support to the legal team.

**Responsibilities**
- Support for 2 VPs:

- Manage, co-ordinate and arrange meeting schedules and appointments.
- Create powerpoints and presentations.
- Support for the Legal Team:

- Prepare agenda and taking minutes for department meetings.
- Arrange travel bookings, itineraries and visa coordination, as necessary.
- Provide general administrative support, including claim expenses.
- Filing, organising, and labelling of all legal and confidential documents.
- Organize team communications and plan events, both internally and offsite.
- As necessary, assist with events and office logistics, together with our Corporate Real Estate team and other executive assistants in the same office.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business teams.

**Qualifications and Skills**
- Diploma holder with a minimum of 3 years’ relevant working experience, preferably in a law firm or in-house legal department.
- Prepared to use technology including document management system, travel and expense claims system. Articulate, with great written and oral communication skills in order to effectively communicate with internal and external high level executives. Efficiency in Mandarin will be a bonus.
- Reliable, proactive, resourceful, independent, organised, able to prioritise effectively to meet deadlines,, achieve results, have strong interpersonal skills with a focus on teamwork and ability to foster/manage relationships across multiple departments.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

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