Administration Assistant

1 week ago

Singapore Alvigor Full time

**Position Overview**:
As an Administrative Assistant, you will play a vital role in supporting the efficient operation of the organization by providing administrative and clerical assistance. You will be responsible for handling a wide range of administrative tasks and ensuring smooth communication and coordination within the office environment.

**Key Responsibilities**:
Administrative Support:
Schedule and coordinate training workshops and meetings in calendar.
Making calls to participants to confirm their attendance in workshops.
Maintain and update various office records, databases, and filing systems.
Preparation of reports, presentations, and other documents according to templates.
Perform data entry.
Making phone calls to follow up with workshop participants.

Document Management:
Organize and maintain electronic and physical files, ensuring confidentiality.
Track and manage documentation, contracts, and other important records.
On time submission of documents with high degree of accuracy.

Salaries will be reviewed based on performance.
**JOB REQUIREMENT**

**Qualifications and Skills**:
Diploma or equivalent; additional education or certifications in office administration is a plus.
Proven experience as an administrative assistant or in a similar role.
High Proficiency in MS Office (Word, Excel, PowerPoint, Sharepoint) and other relevant software.
Strong communication skills, both written and verbal in ENGLISH.
Strong multitasking abilities, with keen attention to detail.
Ability to handle confidential and sensitive information with discretion.
Strong problem-solving skills and the ability to work independently.
Professionalism, integrity, and a positive attitude.

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