Events Technology Project Executive

3 days ago

Singapore Boardroom Limited Full time

Overview
As an Events Technology Project Executive, your primary function will be to ensure the smooth delivery of virtual, hybrid &/or physical events.

**Responsibilities**:
Handle the equipment logistics and setting up of Polling System(s) at shareholders' meetings
Work closely with vendor(s) to ensure network, audio, video connectivity, and system’s availability throughout the event
Perform the extraction, loading, and validation of data and reports from polling system prior to meeting day
Conduct site recce &/or dry run for events when required
Equipment maintenance - Ensure that devices are updated with the latest software and firmware and are ready for deployment
Liaise with IT team on the rental &/or purchase of equipment required for the events and promptly update the hardware inventory after each round of purchase &/or disposal
Assist with the planning of equipment allocation and manpower resources required for the respective events
Participate in the testing and sending of the Post Meeting Evaluation/Survey
Conduct on-ground research, coordinate with venue providers and vendors for proposals and event preparation for clients
Support other teams with client and operational requirements when required e.g., registration, polling, and scrutineering services at shareholders' meetings
Assist in reviewing processes and workflows to identify opportunities for Continuous Improvement
Participate in System Enhancement discussion and User Acceptance Tests
Perform updates to the SOPs when required
Carry out any other duties / projects that may from time to time be assigned

**Requirements**:
Minimum Diploma/Degree in Information Technology or equivalents
Prior experience with planning and executing multi-faceted, complex integrated events (virtual, hybrid, &/or physical) will be advantageous
Possess good communication skills and interpersonal skills
Meticulous, resourceful, independent, and able to work well in team

Diploma/ Advance Diploma

Minimum of 1 year(s) experience needed for this position

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