Administrative Assistant

3 years exp

**Roles & Responsibilities**

**Job Brief**:
The objective of this full-time position will be providing personalised secretarial and administrative support to the Top Management team, supporting HR Manager on the HR administrative duties.

**Responsibilities**:

- Provide secretarial support to the Top Management Team such as meetings and appointments arrangement and provide reminders, submission of expenses claims.
- Assist on travel arrangements such as flights booking and hotel reservation.
- Undertake the tasks of receiving calls, take messages and routing correspondence, handle incoming and outgoing mails and postal matters.
- Assist in the procurement and administration of all office supplies, pantry supplies, as well as maintenance and repair of office equipment.
- Assist in the facility management matters such as work-desk allocation, office renovation, door access, phone system, printers, installation and relocation etc.
- Handle purchases for office supplies/equipment including comparison of quotations and negotiations.
- Assist in Office events e.g CNY Lunches/Xmas Parties/Town halls/meetings etc
- On-boarding support - issuance of staff card/keys, preparing of on-boarding kit etc.
- Coordinate with IT and external vendors to ensure readiness of all IT-related infrastructure.
- Create and maintain proper documentation and filing system.
- Any other adhoc duties as assigned by the Top Management and HR Manager.

**Requirements**:

- Diploma in Business Admin or related disciplines.
- At least 3 years of relevant executive support and admin experience is preferred.
- Strong interpersonal skills with mature disposition.
- Experience in working with multiple stakeholders within an organisation.
- Competent in Microsoft Office.
- Systematic and well organised.
- Ability to handle confidential information professionally and discreetly.
- Bilingual in English and Mandarin, both writing and speaking as this role is required to deal with Chinese speaking counterpart.
- Possesses good interpersonal and communication skills.

HEMO is a fast-growing neurovascular interventional devices innovative platform enterprise start-up with global HQ in Singapore. HEMO provides holistic solutions for neuro intervention: Including ischemic stroke, HEMOrrhagic stroke and neuro access products etc. The Singapore office is strategized to employ more than 300 engineers, corporate service and sales professionals over the course of the following three years. HEMO also has a strong presence in China, with manufacturing facilities in Weihai in Shandong Province and sales office in Beijing. HEMO is also strategically venturing into peripheral interventional products.

HEMO‘s founder & management team have strong R&D, senior management, sales and operation experience across various medical devices MNCs, including Johnson & Johnson, Abbott, Boston Scientific, Novartis, Sanofi, JW Medical Systems and Biosensors International. The clinical and marketing teams have rich industry experience and successful track record of important medical device product commercialization.

Unlike a typical start-up, HEMO starting point is successfully armed with proven technology and solid financial backing. HEMO’s key investors include heavyweight funds OrbiMed, Lilly Asia, Legend Capital, 3H Health, Hillhouse Capital, Delos Capital, with corporate strategical development plans led by international renowned banks including Morgan Stanley, Credit Suisse and CICC. With existing robust pipelines of products and more mechanical solutions from organic and M&A for human veins and arteries coming up, HEMO is well positioned to become a global leading vascular interventional devices platform company in the near future.