Bids Coordinator

**Creative design studio | Global opportunities | Award-winning workplaces**

**About us**

We work across architecture, landscape architecture, interior design and urban design - a rich multi-disciplinary mix of skills and perspectives that unlocks the economic, social and cultural value of projects.

We combine our creative design expertise with capabilities in strategy, research, technology and experience design, and we regularly collaborate with experts and partners from further afield.

Through our work, we're trying to build a more inclusive, sustainable future for communities - and create a more socially and ecologically resilient world.

**About the team**

Embedded within our design teams are members of our Business Development team, who innately understand and anticipate clients’ needs. They represent the client perspective and ensure it comes into play through every stage of the design process, making sure we’re truly creating places people love.

**About the role**

The Bid Coordinator an integral part of the Business Support team, responsible for leading the coordination of winning submissions and presentations across the studio, as well as managing marketing collateral and business information (Hassell Intelligence - Salesforce).

The role requires the ability to assist Principals and the Business Development team by managing a deadline-driven workload of submissions, but also to use initiative to manage marketing collateral and business information.

This role supports the business development activities of the studio and wider company with the most current and engaging content that showcases our process and work.

The Bid Coordinator is an active participant in the Business Support and Business Development Teams, contributing to a collaborative and proactive environment.
- Overseeing the submission process and managing submissions preparation across the studio, working with the Business Development Coordinator to ensure they are effectively resourced to deliver submissions
- Preparation of business development materials for clients or tendering
- Management of tender panels and subscriptions, including maintaining a current list of login details for tender portals and market data providers, and ensuring current registrations are up to date
- Monitor tender box and review notices for potential opportunities
- Prepare and edit submissions and other business development materials from start to finish. This includes reviewing and summarising the RFPs and brief requirements for the bid team, managing the timely inputs from the bid team, understanding the requirements of the client, engaging with subconsultants, coordinating the contract review process, interpreting our key messages through the language, style and presentation into the proposal.
- Participate and contribute to pursuit strategies and client engagement activities

**About you**
- Prior experience in producing high quality submissions
- Excellent verbal, graphic and written communication skills
- Ability to write copy, preparing initial written content as well as review of written content for bids and collateral
- Demonstrated ability to graphically communicate design ideas with a high level of expertise using a variety of digital technology
- Exceptional skills in Adobe Suite package (particularly InDesign)
- Strong word processing competency and sound ability in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- Qualification in Graphic Design (desirable)
- Ability to work under pressure, meet deadlines and manage a multitasked workload
- Exceptional organisational and time management skills
- Ability to think creatively and critically about how to create memorable and engaging materials for our clients

**Why Hassell?**

We value diversity, employing people across a number of regions, representing many different cultures and ethnic backgrounds. Our team has access to a range of benefits to support development and wellbeing:

- Creative studio working environment
- Inter-studio transfer opportunities
- Development and training including access to an online training program
- Wellbeing benefits
- Flexible start and finish times, part time and job share arrangements
- Professional memberships
- Study assistance

Hassell is an Equal Opportunity Employer.