Admin Executive

2 days ago

Ubi, Singapore Niessing Asia Pacific Pte Ltd Full time

**JOB MISSION**
Support the daily administrative duties of Niessing APAC team.
APAC region covers Australasia and Greater China.
**MAIN RESPONSIBILITIES**
1. Admin Duties
- Supports Niessing APAC team (Operations, Merchandising, Design, in administrative duties.
- Track and upload invoices onto finance system for timely processing, for all departments including retail markets.
- Support merchandising to prepare inventory list for new shipments.
- Upkeep company business records in a timely manner.
- Support to prepare training materials for dissemination to retail markets.
2. Reports
- Prepare and disseminate monthly sales report templates and client reports punctually.
- Prepare monthly sales reports at each closing.
- Work with IT to upload sales numbers onto Tableau system.
3. Logistics
- Prepare and track shipments for courier, on ad hoc basis.
4. Event Management / New Boutique Set-up
- Support the relevant departments in administrative duties in event of special events, on ad hoc basis.
5. Ad Hoc Projects
- Support the relevant departments in administrative duties in event of ad hoc projects.
6. Team Work
- Manage and report any issues that may arise in a timely manner to Assistant Retail Director, APAC.
**PROFESSIONAL REQUIREMENTS**
- Highly competent in Microsoft Office (Outlook, Excel, PowerPoint, Word, etc) and other common office-related digital platforms.
- Proficiency in English and Chinese (for China market) in both written and verbal.
- Exceptional organisational skills, combined with ability to prioritise demands, maintain high standards and meet deadlines on multiple projects/tasks.
- Good communications and interpersonal skills for working across different countries and cultures.
- Culturally sensitive to the different territories Niessing operates in.
- Professional certificate in secretarial training will be desirable.
- Full-Time position(s) available.
**PERSONAL REQUIREMENTS**
- Well groomed.
- Positive attitude, reliable with a strong sense of responsibility, able to multi-task and with problem-solving ability.
- Ability to work together as a team in ensuring a positive and dynamic culture.

**Job Types**: Full-time, Permanent

**Salary**: $2,500.00 - $2,600.00 per month

**Benefits**:

- Additional leave
- Dental insurance
- Employee discount
- Health insurance
- Professional development
Schedule:

- Monday to Friday
Supplemental Pay:

- Performance bonus

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