Senior Executive, Admissions

The Senior Executive, Admissions & Innovation Support will support the Assistant Manager, Admissions & Innovation in the operational and administrative matters pertaining to the successful implementation of strategic projects and transformation plans that will support the school’s core objective in transforming and building a leading mechanical and aerospace engineering school in the world.

Key responsibilities include (but not limited to):
Event Planning and Execution including conferences, seminars, workshops, and social gatherings.- Develop event concepts, themes, and agendas in collaboration with stakeholders.- Coordinate logístical aspects such as venue selection, catering, audiovisual setup, transportation, and accommodation.- Ensure events are executed within budget constraints and adhere to timelines.

Stakeholder Coordination:
- Liaise with internal stakeholders (such as departments, faculty, and staff) and external partners (including vendors, sponsors, and speakers) to ensure seamless coordination and collaboration.- Communicate event details, requirements, and expectations clearly to all involved parties.- Manage relationships with sponsors, exhibitors, and other event contributors to maximize value and satisfaction.

Marketing and Promotion:
- Develop marketing strategies to promote events and attract attendees.- Create promotional materials such as flyers, brochures, and digital content.-
- Monitor and analyse marketing metrics to assess effectiveness and make adjustments as needed.

Registration and Attendee Management:
- Oversee event registration processes, including online registration platforms, ticket sales, and attendee communications.- Respond to inquiries from prospective attendees and provide assistance with registration and logistics.- Manage attendee databases, track registrations, and ensure accurate attendance records.

On-site Event Coordination:
- Supervise on-site event operations, ensuring smooth setup, execution, and breakdown.- Coordinate with vendors, staff, and volunteers to manage event logistics and address any issues or emergencies that may arise.- Monitor event activities to ensure adherence to schedules and compliance with event guidelines and regulations.

Post-Event Evaluation and Reporting:
- Conduct post-event evaluations to assess the success of events and gather feedback from attendees, sponsors, and stakeholders.- Analyze event data, including attendance figures, revenue generated, and expenses incurred.- Prepare post-event reports summarizing key findings, lessons learned, and recommendations for future improvements.

Continuous Improvement:
- Stay updated on industry trends, best practices, and innovations in event management.- Identify opportunities for process improvements and implement changes to enhance efficiency and effectiveness.- Seek feedback from stakeholders and incorporate suggestions for enhancing the quality of events and attendee experiences.

Any other ad-hoc initiatives and assignments undertaken by the Office

Requirements:
- Minimum a bachelor’s degree- Events planning and execution experience will be advantageous- Adept at graphical and media design- Excellent interpersonal, analytical and problem-solving skills- Excellent communication and writing skills- Team player, highly motivated to build relationships with cross-department members, stakeholders and others in the organization who have impact in the projects- Self-motivated with the ability to work independently as a team member with mínimal direction- Able to work in ambiguous situations with a positive attitude

Hiring Institution: NTU