Executive Officer, Administration

6 days ago

Singapore PRO BONO SG Full time

Pro Bono SG (UEN No. 201700430E) is a registered charity with the status of Institution of a Public Character and a company limited by guarantee. It started as a department within The Law Society of Singapore and later became Law Society Pro Bono Services. Since 2007, we’ve expanded our legal initiatives and programs, helping over 150,000 people with legal awareness, guidance, and representation.

In 2022, we renamed as Pro Bono SG (PBSG) to reflect the commitment of everyone in Singapore to our mission of doing good in the community.

**Our Vision and Mission**:
We serve the community by facilitating access to justice for the needy and vulnerable so that all may have access to justice in Singapore.

**The Job**:
The Officer plays a pivotal role in supporting the recruitment, training, scheduling, and coordination of volunteers. Aside from impact tracking, he/she also helps to ensure the smooth operations of volunteer programmes including events to enhance engagement and retention.

**Key Responsibilities**:

- Provide administrative support to the Programme Director, Volunteer Manager, and Training Specialist.
- Maintain accurate and up-to-date records of the volunteer database and programme activities including assignments, training sessions, and community partnerships.
- Assist with budget tracking, financial reporting and volunteer impact reporting.
- Manage volunteer database and records.
- Support recruitment, training, supervision, evaluation and assignment of volunteers for streamlined operations.
- Coordinate travel arrangements, event logistics, and meeting schedules for programme staff and volunteers.
- Support the planning and execution of volunteer appreciation events and related activities.
- Order and maintain office supplies and equipment as needed.

**Requirements**:

- Diploma or bachelor's degree in a relevant field, such as business administration or office management.
- Minimum of 2 years of experience in an administrative role, preferably within the nonprofit or legal sectors.
- Strong organisational, communication, and time-management skills, with the ability to multitask and prioritise effectively.
- Good communication and interpersonal skills, with the ability to interact professionally with volunteers, staff and external stakeholders.
- Familiarity with the legal profession and community organisations is a plus.

We look forward to hearing from you.

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