Events Operation Assistant

15 hours ago

Queenstown, Singapore Forward Minder Organisation Full time

We are seeking a **motivated and detail-oriented Events Operations Assistant** to support the end-to-end planning and execution of a wide range of events including conferences, corporate functions, exhibitions, and promotional activities.

In this fast-paced and rewarding role, you’ll work closely with the Events Manager and various stakeholders to ensure every detail is handled with precision. This is a great opportunity for someone who is passionate about events, logistics, and creating memorable experiences.

**Key Responsibilities**:

- Assist in planning and delivering events from start to finish.
- Support logistics including **venue setup**, **equipment rental**, **catering**, **transportation**, **signage**, and more.
- Coordinate with **vendors**, **suppliers**, and **service providers** to ensure smooth and timely execution.
- Manage **event registration**, **RSVPs**, **guest lists**, and **on-site check-ins**.
- Perform **administrative tasks** such as preparing event materials, maintaining schedules, and tracking budgets and expenses.
- Provide **on-site event support**, addressing any issues or last-minute changes quickly and professionally.
- Assist in **post-event activities**, including gathering feedback and preparing evaluation reports.
- Maintain and organize inventory of **event supplies** and **promotional materials**.
- Ensure all activities are compliant with **health, safety**, and **event regulations**.

**Qualifications**:

- Diploma or Degree in any discipline.
- Experience in **event planning**, **hospitality**, or **administrative roles** is an advantage - but **fresh graduates and entry-level applicants are welcome**
- Strong **organizational** and **time management** skills.
- Excellent **communication** and **interpersonal** abilities.
- Able to **multitask** and perform well under pressure in a dynamic environment.
- Proficient in **Microsoft Office**; familiarity with **event management software** is a plus.

**Preferred Attributes**:

- Creative and detail-oriented.
- Proactive, with a problem-solving mindset.
- Professional in both **appearance** and **demeanor**.
- A strong **team player** who can also work **independently**.

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: $2,800.00 - $3,800.00 per month

**Benefits**:

- Flexible schedule
- Parental leave
- Professional development

**Education**:

- GCE 'A' Level or equivalent (required)

Work Location: In person

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