Secretary (Cum Project Support)
3 days ago
**Your responsibilities are:
Secretarial Support
- Maintain oversight and replenishing of office supplies (stationery/water/disposables)
- Provide general office and administration support, such as preparation of expense reports, managing of local office calendars for staff movements and meetings, to various departments;
- Assist Finance with invoices related to office supplies;
- Assist HR with new staff on-boarding, including preparation of new laptop, stationery, access card issuance;
- Assist Commercial Team with presentations and general tender matters;
- Organising office activities (team building, year-end party & etc.);
- Ad-hoc duties as assigned.
Project Support
- Maintain and update training records and offshore database for personnel;
- Organize project travel arrangements for project members;
- Prepare weekly and monthly project reports for Client and Subcontractors;
- Back up to other project secretaries.
**You should be**:
- Relevant administrative education;
- Good knowledge of the English language both written and spoken;
- Secretarial experience;
- Good knowledge of MS software;
- Ability to work in fast paced environment;
- Able to learn/work independently;
- Knowledge of SAP (optional).
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