PERSONAL ASSISTANT cum SALES ADMINISTRATOR to CEO

19 hours ago

Kampong Ubi, Singapore Koizumi Lighting Singapore Pte. Ltd. Full time $60,000 - $80,000 per year

You will perform the following duties; but not limited to;

Personal Assistant to CEO (40%):

  • To manage CEO's calendar, appointments, meetings, and travel arrangements.
  • To provide high-level administrative, coordination, and project support to ensure the CEO's effectiveness in strategic, operational, and client-facing responsibilities.
  • To act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients).
  • To serve as the primary liaison with Japanese principals, business partners, ensuring smooth and accurate communication between them and the CEO.
  • To translate meeting minutes, contracts, and commercial documents when required, ensuring accuracy and confidentiality.
  • To organise and attend BOD meetings, prepare documents, take meeting notes, and write the minutes.
  • To handle confidential documents and company data with discretion.

Sales administration activities (50%):

  • To support the sales department with sales administrative tasks including preparing quotations, tenders, etc.
  • To receive, verify & process orders through internal liaison.
  • To prepare marketing presentation materials and samples.
  • To maintain and update sales & customer records, distributor agreements, etc.
  • To compile monthly sales reports.
  • To direct feedback from customers to relevant departments.
  • To stay up-to-date with new products and features.

Marketing activities (10%):

  • To plan & monitor various marketing activities to be executed by the Marketing Executive.

To do other ad-hoc duties assigned.

Requirements

  • Diploma holder in Marketing or Business or Architecture.
  • Min. 5 years' experience in a similar position.
  • Familiarity with sales reports and sales records.
  • Proficiency with word processing and spreadsheet software.
  • Excellent organisational and multitasking skills.
  • Excellent written and verbal communications skills in both English and Japanese, in order to do translation & act as translator for CEO, when communicate with Japan headquarter & Japanese clients.
  • Exceptional interpersonal and customer service skills.
  • Motivated to work in challenging, fast paced and result-driven environment.

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