Assistant Manager, Facilities

Essential Job Functions

The Assistant Manager, FEM will oversee and support the efficient operation and maintenance of mechanical and electrical (M&E) systems and drives procurement processes for both the existing and New Science Centre (NSC) buildings to ensure optimal building performance while achieving cost-effective operations. In addition, he/she supports the requirements and the eventual implementation of the Smart Facilities Management (SmartFM) solutions for NSC.

You will oversee M&E systems maintenance including ACMV, electrical, security, lighting, plumbing and fire protection, ensuring compliance with BCA, SCDF and EMA regulations. Working with contractors and leading an internal team, you will maintain operations, conduct system audits, lead improvement projects and handle additional tasks assigned by the Head of Facilities.

You will support SmartFM implementation, including IoT integration, IBMS operations, and predictive maintenance systems. Working with stakeholders, you will evaluate and deploy technology solutions to enhance building efficiency, optimise energy usage and reduce environmental impact.

You will manage M&E procurement activities, including preparing tender documents, evaluating quotations and negotiating contracts in accordance with government policies. This includes conducting market research, ensuring cost-effective solutions, and monitoring vendor performance against SLAs to maintain service quality and value for money.

You will support and drive sustainability initiatives, including energy efficiency projects and Green Mark certification, while ensuring compliance with WSH and Fire Safety regulations. You'll also assist in implementing carbon reduction strategies and managing sustainability reporting requirements.

You will oversee venue operations, including establishing efficient processes for event setup and teardown, coordinating with stakeholders and vendors for logistics, and managing venue handover procedures.

You will assist in financial budgeting, procurement compliance and workplace innovation through technology adoption. Your role includes managing staff development through recruitment, retention, training and coaching, whilst driving sustainability initiatives and providing technical guidance across departments to ensure regulatory compliance.

Requirements

The candidate should possess a relevant degree in Mechanical, Electrical Engineering or Facilities Management, with 4-5 years of facilities management experience focusing on M&E systems.

Candidates with Fire Safety Manager and Singapore Certified Energy Manager certifications are preferred.

The role requires comprehensive knowledge of mechanical and electrical systems, Green Mark standards, energy management, and IBMS. Experience should include hands-on troubleshooting, SmartFM technologies implementation, and thorough understanding of procurement processes.

The candidate must demonstrate meticulous attention to detail in operational procedures, coupled with strong technical writing abilities for tenders and specifications. Team leadership experience is preferred.

Essential qualities include excellent communication skills for stakeholder management, analytical problem-solving capabilities, and proficiency in maintenance management software.

The candidate must be adaptable to manage multiple priorities and available for 24/7 standby duties while maintaining a commitment to sustainability and operational excellence. This includes working on weekends and public holidays, when required.

Those with more years of relevant experience may be considered for a Managerial role.

Only shortlisted candidates will be notified.