Full-Time Officer

2 weeks ago

East Region, Singapore National Service Resort & Country Club Full time $40,000 - $60,000 per year

The Job:

Main Duties & Responsibilities

· Assist with preparation of Purchase Requisitions, memos and tender documents for Changi & Kranji locations.

· Produce agendas and take minutes for Tender Evaluation Committee meetings.

· Maintain accurate and reliable stock record of all inventory items (Changi & Kranji locations).

· Assist in the preparation of work schedule & duty roster for Changi & Kranji locations.

· Maintain accurate and reliable record of staff attendance, annual leave, urgent leave, medical leave, off days and off-in-lieu for Changi & Kranji locations.

· Assist, follow up and ensure the compliance of all audit processes and procedures (including ISO audits) and the accuracy of documents requested (for Course Maintenance division (both locations)).

· Assist in the managing of contracts pertaining to Course Maintenance division (both locations).

· Handle staff matters such as application of leave, submission of claims and all other staff related matters.

· Prepare yearly Risk Assessment presentation and update the Risk assessment for CM (both locations).

· Dispatch and receive documents (pertaining to CM – both locations) from the main office.

· Assist the Manager (CM) & Course Superintendent with any other administrative matters pertaining to CM (both locations).

Ad-Hoc/ Miscellaneous

· Carry out proper documentation, filling and safekeeping of all documents pertaining to CM (both locations).

· Assist in the application and submission for various certification programs (e.g. Audubon Cooperative).

· Assist in the coordination of supply shipments for CM (Changi) from vendors, and ensure they are kept in the appropriate stores.

· Assist in the housekeeping and general cleanliness of CM (Changi)'s stores and workshop.

Requirements:

·      GCE "O" Levels or Diploma in Business, or other relevant qualification preferred with at least 3 - 5 years of experience in similar capacity (with an emphasis on good administrative skills, particularly on documentation)

·      Ability to work independently

·      Possess good interpersonal and communication skills

·      Ability to use computer programs (Microsoft Words, Excel, PowerPoint, Outlook, etc) efficiently and in a timely manner

·      Moderately good written English language skills and minutes-writing skills will be an added advantage

*Other Benefits (for all permanent full-time positions only)

· Annual and medical leave

· Annual Wage Supplement (13th month bonus)

· Variable bonus

· Subsidies for medical, dental & holiday

· Medical and group insurance coverage

· Long Service Award

· Birthday gift

· Corporate rate for selected tourist attraction

· Privileged rates for usage of Club facilities

*Terms and conditions apply

We regret that only shortlisted candidates will be notified.

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