Admin cum HR Coordinator

3 days ago

Downtown Tanjong Pagar, Singapore Worldwide Logistics Singapore Pte Ltd Full time $3,500 - $6,000 per year

Admin cum HR Coordinator (Regional)

Downtown Tanjong Pagar, Central Region

Full Time | 5-Day Work Week

Why Join Us

  • 13th Month Salary (AWS) + Discretionary Bonus
  • Birthday Leave + 15 Days Annual Leave
  • Medical Insurance + Dental Reimbursement
  • Central location, 5-min walk from Tanjong Pagar MRT
  • Exposure to HQ-level operations and regional coordination

About the Role

This role offers wide exposure but limited direct supervision. Candidates must be highly self-driven, willing to figure things out, and comfortable working with ambiguity in a fast-paced environment.

Key Responsibilities

Office & Administration Support

  • Manage office pantry and stationery supply, liaise with vendors for replenishment
  • Assist with workspace maintenance, and seasonal decoration
  • Manage guest arrangements including meeting room setup and refreshment service
  • Handle inbound calls, courier deliveries, mail, and meeting logistics
  • Support access control and visitor registration systems

HR & Events Coordination

  • Schedule interviews and help with onboarding logistics (laptops, welcome kits, etc.)
  • Maintain leave tracking, HR records, and basic payroll support documentation
  • Coordinate staff activities, internal events, and training sessions
  • Provide administrative assistance to internal HR projects and communication with HQ

Regional & Cross-Border Liaison

  • Support HQ-led initiatives and documentation follow-ups across overseas offices
  • Liaise with overseas colleagues and external vendors in both English and Mandarin
  • Assist in project scheduling, updates, and follow-up tracking for regional admin tasks
  • Ensure clear documentation and update of shared records and drives

Requirements:

  • Candidates with 1–2 years of admin, HR, or coordination experience preferred
  • Fresh graduates with strong self-learning ability and prior internship exposure may be considered
  • Excellent communication skills in both English and Mandarin (spoken and written), to liaise with overseas Mandarin-speaking colleagues and local/international vendors.
  • Comfortable navigating ambiguity and last-minute changes in a regional business environment

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