F&B Administrator

2 days ago

Central Region, Singapore JEN Singapore Tanglin Full time $40,000 - $80,000 per year

Primary Role:

To provide comprehensive administrative support to both Kitchen and F&B Service teams, ensuring seamless operations through effective coordination of market lists, rostering, training, promotions, and compliance matters.

Key Responsibilities:

  • Prepare, check, and submit daily/weekly market lists for the Kitchen team in coordination with chefs.
  • Manage and update duty rosters, off days, shift schedules, and leave records for both Kitchen and F&B Service staff.
  • Support general Kitchen administration, including document filing, purchase requisitions, and stock-related reports.
  • Liaise with suppliers, Marketing, and internal departments for F&B promotions, events, and seasonal campaigns.
  • Update and maintain F&B-related communication platforms (website, internal staff notices, EDMs).
  • Enroll staff for mandatory trainings (Food Hygiene, WSQ, Shangri-La Academy, and other compliance programs).
  • Maintain training, attendance, and certification records for F&B staff to ensure audit readiness.
  • Act as the point of contact for HR-related matters within F&B, including probation confirmation forms, staff transfers, and onboarding support.
  • Assist in performance appraisal coordination and staff recognition initiatives.
  • Support the F&B leadership team in compiling reports, memos, and presentations.
  • Ensure compliance with hotel, brand, and statutory standards across all F&B operations.
  • Provide ad-hoc administrative support as assigned

Requirements:

  • Diploma or equivalent qualification in Hospitality, Business Administration, or related field.
  • Minimum 2 years of administrative experience, preferably in F&B or hotel operations.
  • Strong organizational skills with the ability to handle multiple priorities under tight deadlines.
  • Proficient in MS Office applications (Excel, Word, PowerPoint) and comfortable with digital platforms and HR/training systems.
  • Good communication skills with the ability to liaise effectively across departments and with external partners.
  • High attention to detail, accuracy, and record-keeping.
  • Resourceful, proactive, and able to work independently while supporting multiple teams.
  • Flexibility to adapt to changing operational needs and work schedules in a fast-paced environment.
  • Team player with a positive attitude and service-oriented mindset.

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