Administrative Executive

1 week ago

Singapore Dairy Powders Pte Ltd Full time $44,400 - $60,000 per year

Occupation ADMINISTRATION & SALES COORDINATION

Job Description & Requirements

We are a food ingredients company specializing in dairy ingredients, seeking an organized and detail-oriented Administrative Executive to manage our daily operations while supporting our sales team.

Primary Responsibilities (Administration - 70%):

  • Prepare and process Proforma Invoices (PI) and Purchase Orders (PO)
  • Generate Commercial Invoices and ensure accuracy of documentation
  • Coordinate and follow up on payments with customers and suppliers
  • Maintain proper filing and documentation systems for all transactions
  • Handle import-export documentation and shipping arrangements
  • Liaise with freight forwarders, banks, and regulatory authorities
  • Ensure compliance with international trade regulations

Secondary Responsibilities (Sales Support - 30%):

  • Assist sales person in closing import-export transactions
  • Act as liaison between suppliers and customers
  • Follow up on customer inquiries and quotations
  • Support sales manager with customer-related administrative tasks

Requirements:

  • Minimum 3 years experience in administrative roles, preferably in import-export or trading
  • Strong knowledge of international trade documentation (PI, PO, Commercial Invoices, Bills of Lading, etc.)
  • Familiarity with international payment terms (L/C, T/T, D/P, etc.) and Incoterms
  • Proficient in MS Office (Excel, Word, Outlook)
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy
  • Good interpersonal and communication skills
  • Ability to work independently and as part of a team
  • Problem-solving mindset

Preferred:

  • Experience in Import-Export
  • Knowledge of food ingredients trade (advantageous)

The job is only for Singapore-based candidates

Job Type: Permanent

Job Type: Permanent

Pay: $3, $3,700.00 per month

Benefits:

  • Additional leave

Work Location: In person

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