Finance/Accounts Executive

7 hours ago

Joo Koon, Singapore Defence Collective Singapore Ltd Full time $40,000 - $80,000 per year

JOB RESPONSIBILITIES:

Accounts Receivables

  • Generate manual invoices as per contracts and/or when necessary.
  • Generate invoices based on quotation and verified post-event documents.
  • Follow up with customers on outstanding payments.
  • Submission of manual invoices to customers and e-invoices, including monitoring and follow-up of any e-invoice rejections.
  • Prepare and issue Statements of Account to customers on a regular basis.
  • Record and process incoming payments, ensuring accurate maintenance of receipt records.
  • Verify and reconcile customer transactions, receipts, and refunds.
  • Liaise with internal departments and external customers to resolve billing and payment issues.
  • Analyze transaction charges and costs from payment providers and ensure accurate posting.
  • Support internal and external audit processes by providing necessary documentation and data.

Accounts Payables

  • Process supplier invoices in accordance with 3-way matching procedures and approved budgets.
  • Check and verify invoice interfacing; troubleshoot and resolve discrepancies.
  • Reconcile vendor statements and follow up on billing issues or inconsistencies.
  • Update and maintain Vendor Records, including verifying payment details.
  • Review and process staff expense claims in compliance with company policies.
  • Handle cash advance requests and verify related expenditure reports.
  • Facilitate and track redemption of cash vouchers through designated centres.
  • Support internal and external audit processes by providing necessary documentation and data.

General Finance

  • Support cash count and cash handling processes.
  • Assist with Fixed Assets Management, including periodic verification.
  • Process cash voucher requests and subsequent issuance of cash vouchers.
  • Support month-end closing and financial reporting.
  • Ensure adherence to financial policies and internal controls.
  • Assist with audit preparation and compliance documentation.
  • Perform other ad-hoc administrative or finance-related duties as required.

JOB REQUIREMENTS:

  • Diploma or degree in Accounting, Finance, or a related field.
  • Basic understanding of accounting principles.
  • Proficient in Microsoft Excel.
  • Strong attention to detail and accuracy.
  • Good communication and interpersonal skills.
  • Ability to work independently and manage deadlines.
  • Good spoken and written command of English.
  • Preferably 1-2 years of experience in a similar field.

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