Assistant Manager, Central Employment of Nurses

ORGANISATION / DIVISION INFORMATION

As the holding company of Singapore's public healthcare institutions, we are always looking for qualified, passionate individuals who are keen to make a valuable contribution to public healthcare. At MOH Holdings, we believe our employees are our greatest asset and we are dedicated in helping them achieve their full potential through professional development and by providing an environment to develop their leadership skills and competencies.

The Healthcare Manpower Division is responsible for managing the recruitment, deployment and welfare of House Officers, Medical Officers, Residents, Dental Officers, Nurses and Allied Health Professionals across Singapore's public healthcare institutions to meet manpower needs.

Join us and be part of a team - a uniquely MOHH spirit that propels us forward through every circumstance we face.

·       Acting Tomorrow For Today: We work pragmatically with the realities of the present, with a mindset that is geared to the needs of the future.

·       Starting Where You Can: We take a can-do approach to problem-solving, even if it means starting small, because every contribution counts.

·       Leaving No Job Undone: We take pride in seeing things through. Our high standards means it's not just about getting the job done, but getting it done well.

·       Moving Together as One: Care for all starts within, with us as an organisation. We look out for one another, leaving no on behind as we grow.

SUMMARY OF THE ROLE

The incumbent will support the implementation of healthcare manpower strategies and measures for Singapore's public healthcare sector under the Healthcare Manpower Division.

JOB OVERVIEW

The incumbent will assist in the recruitment and engagement activities for nursing professionals and managing the employment processes for the successful candidates.

JOB RESPONSIBILITIES

1.     Oversee, plan and executive overseas recruitment activities, including:

• Programme/itinerary planning, and preparation of trip budget and approval
• Liaise with healthcare clusters, institutions and recruitment agencies
• Logistics arrangement
• Management of event and candidates
• Process/follow-up on successful applications such as issuance of employment contracts, registration with professional body, and application of work passes, etc.
• Prepare post-trip report

2.     Manage and execute the onboarding processes for successful candidates, including:

• Liaise with clusters, institutions and recruitment agencies on onboarding schedule
• Liaise with accommodation team on the provision of accommodation to successful candidate
• Plan and execute onboarding activities, such as arranging for pre-employment medical examination, issuance of insurance policy, orientation programme, and issuance of professional body licenses and work passes, etc

3.     Manage in-service nursing professionals, including:

• Review performance of nursing professionals, including collating and analysing of data, and preparation of performance reports
• Counselling to nursing professionals
• Handle enquiries of nursing professionals
• Administer renewal of practicing licenses
• Administer exit processes

4.     Administer programme funding, including:

• Prepare claims reports
• Prepare of billing instructions to clusters and institutions
• Process invoice payments to stakeholders

5.     Other administrative and operational matters

• Review recruitment activities
• Draft reports, papers and business emails
• Draft departmental SOPs and policies
• Other ad-hoc duties as assigned by Reporting Officer, e.g. recruitment activities for scholars

JOB REQUIREMENTS

Education Requirement(s):

Degree in Business or other relevant fields such as Arts and Social Sciences preferred.

Other requirements / qualities:

• Disciplined; able to meet project timeline
• Responsible; able to take ownership of tasks assigned
• Collaborative; able to work well with team members, other divisions, clusters & institution representatives, etc
• Detail-oriented; able to manage, plan and execute programmes, strategies, etc
• Presentation skills: able to engage the participants
• Written skills: able to collate and analyse data for drafting departmental reports
• Possess data analysis or advanced excel skills
• The role requires international travel as part of recruitment, engagement, and partnership efforts.