Office Manager

2 days ago

Central Region, Singapore ICE Data Services Full time $60,000 - $80,000 per year

Job Purpose

The Office Manager is responsible for the smooth operation of the Singapore office, overseeing operational and administrative tasks, ensuring efficiency and productivity.

Responsibilities

Operational Duties

  • Facility Management: Oversees all office services, incl. facilities, equipment and security systems, as well as cleaning staff services, liaising with internal and external stakeholders as needed.
  • Landlord Relations: Manages all day-to-day communications and set ups with the landlord.
  • Budgeting: Manages the office budget, tracks expenses, and identifies cost-saving opportunities.

Administrative Duties

  • Office Maintenance: Oversees office and pantry supplies, equipment, and facilities. Handles repairs, maintenance, and vendor relationships.
  • Communication: Handles incoming and outgoing calls and mail, coordinates internal and external communications and visitors, and handles all general reception services.
  • Record Keeping: Maintains accurate office activity records, incl. expenses, invoices, and employee information.
  • Government Interactions: Administers access to Corppass accounts and coordinates the submission of government surveys.
  • Policy Implementation: Enforces office policies and procedures to ensure compliance with company standards.

Additional Responsibilities

  • Onboarding: Welcomes new employees and assists with their integration into the company.
  • Event Planning: Supports marketing with local events and assists with Singapore staff social activities.
  • Executive Support: Provides EA support to the President & COO, as well as to the regulated entities for board and committee meetings.

Knowledge and Experience

  • 7+ years' experience in a similar role
  • Excellent general office computer application skills
  • Exceptional project management, time management and prioritization skills
  • Strong written and verbal communication skills
  • Proactive mindset with attention to detail
  • High level of ownership of responsibilities; results-oriented
  • Ability to build strong relationships with senior management internally and externally
  • Outstanding professionalism and integrity

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