Agency Secretary

We are looking for a well-organised and detail-oriented Agency Secretary to support our executive and corporate operations. This full-time role is ideal for someone who is comfortable handling sensitive documents, coordinating schedules, and maintaining administrative accuracy in a professional business environment.

You will be responsible for managing secretarial duties, supporting compliance matters, and providing administrative assistance to ensure smooth operations across the agency. The ideal candidate is discreet, meticulous, and proactive in completing tasks without constant supervision.

Key responsibilities include:

• Preparing, filing, and maintaining corporate and compliance documents

• Drafting meeting agendas and taking accurate minutes

• Scheduling internal meetings and coordinating with external stakeholders

• Managing official correspondence and confidential records

• Supporting the HR/Admin team with day-to-day tasks and reporting

• Assisting in corporate reporting, document formatting, and data entry

• Handling ad hoc assignments from the management team

Who Should Apply

Candidates who are highly organised and detail-driven

Strong verbal and written communicators

Able to manage confidential information with discretion

Comfortable with MS Office and documentation tools

Applicants with a strong sense of professionalism

• Eligibility Criteria

• Singaporean or permanent resident only

• Male applicants must have completed NS

• A-Level / Local Dioloma / Dearee