Document Controller

3 days ago

West Region, Singapore KM Construction Co. (S) Pte Ltd Full time $45,000 - $60,000 per year
Key Responsibilities (Document Controller):

  • Document Control & Management

  • Establish, maintain, and manage a comprehensive document control system for all project documentation (drawings, technical submissions, correspondences, etc.).

  • Ensure all technical submissions are properly prepared, submitted, tracked, and followed up until approval is obtained.
  • Maintain accurate and up-to-date filing of project drawings in designated folders, ensuring proper version control.
  • Save and organize site progress photos and ensure they are properly indexed for project reference.
  • Maintain an auditable trail of all incoming and outgoing documents, including distribution to relevant stakeholders.

  • Project & Team Support

  • Assist Project Directors (PD), Project Managers (PM), and Engineers with document-related tasks and site coordination support.

  • Work closely with the Quantity Surveyor (QS) to provide accurate site information to support billing to clients.
  • Attend project meetings as required and prepare/distribute accurate minutes of meetings.
  • Compile and prepare daily reports and progress updates for submission to all relevant parties.

  • Procurement & Office Administration

  • Liaise with the main office to ensure timely procurement of materials in line with approved technical submissions.

  • Order and maintain office supplies and toiletries for the site office.

  • Compliance & Ad Hoc Duties

  • Ensure compliance with MOM/BCA documentation requirements and support project-related audits.

  • Undertake any ad hoc duties assigned by superiors in support of project needs.
Requirements:
  • Diploma in Business Administration, Engineering, or Construction-related fields.
  • Priority given to candidates with construction-related experience.
  • Prior experience in document control preferred.
  • Proficient in Microsoft Office and familiar with document control systems and MOM/BCA processes.
  • Able to handle stress and work in a fast-paced environment.
  • Strong organizational skills, attention to detail, and ability to multitask independently.

Work Week: 5.5 Days

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