Head of Administration

1 day ago

Singapore EPS Consultants Full time $120,000 - $180,000 per year

Looking for your next big leadership move? Our client is seeking a Head of Administration & Corporate Affairs to oversee regional operations and governance, making an impact across international markets.

General Office Administration

  • Lead day-to-day HQ and global office operations, including leasing, procurement, and facilities management.
  • Oversee renovations, lease negotiations, and serve as the key liaison with building management.
  • Manage corporate events and after-office functions to ensure smooth execution.
  • Build scalable admin frameworks to support projects from launch through long-term operations.

Global Coordination

  • Be the main link between Singapore HQ and global offices, ensuring smooth coordination across international teams.
  • Manage bilingual documentation (English and Mandarin) and cross-border workflows for finance, legal and compliance matters
  • Anticipate regional nuances, align schedules, and resolve bottlenecks for timely decision-making.
  • Foster strong internal and external relationships, ensuring corporate processes meet governance standards globally.

Executive Affairs and Events

  • Plan and execute high-level engagements such as board meetings, AGMs, townhalls, and investor visits.
  • Oversea the planning of ministerial visits, stakeholder discussions, and milestone events, ensuring flawless execution and memorable experiences for senior stakeholders
  • Handle executive travel planning, media appearances, and public relations initiatives.
  • Manage event logistics, vendors, budgets, and risk to deliver polished, reputation-enhancing outcomes.

Corporate Governance  and Entity Management

  • Oversee the setup and governance of corporate entities and subsidiaries across multiple jurisdictions.
  • Partner with external advisors to ensure timely filings, regulatory submissions, and compliance.
  • Maintain accurate governance records, board resolutions, and statutory registers.
  • Provide strategic advice on entity structuring, regulatory timelines, and governance best practices.

IT and Digital Infrastructure

  • Partner with IT vendors to manage systems, access, and troubleshooting, while driving secure, scalable digital solutions that boost efficiency, collaboration, and automation across global teams.
  • Oversee IT systems and office technology, ensuring security, compliance, and efficiency.
  • Safeguard data and reinforce cybersecurity protocols across global operations.
  • Act as the lead coordinator in IT incidents, managing vendors and remediation processes.
Requirements
  • Bachelor's degree in Business Administration or related field
  • At least 10 years of relevant experience, including 5+ years in a senior administrative leadership role
  • Demonstrated experience on incorporation and entity management across multiple countries.
  • Familiarity with SPV structures and project-based corporate governance (is an advantage)
  • Excellent communication, planning, and coordination skills, particularly across multi-cultural, cross-border teams.
  • Proficient in English and Mandarin is a must to have
  • Highly organized, diplomatic, and resourceful with the ability to navigate complex stakeholder environments.
  • Only Singaporean / Singapore PR may apply due to project needs.
Benefits
  • Work location: Along Robinson Road | 5 days' work week
  • Annual renumeration package more than SGD 120k
  • Strong proficiency in both English and Mandarin is essential, as the role requires handling Mandarin documents and engaging effectively with Chinese-speaking stakeholders

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