Manager, Operation and Building Services

5 days ago

Toa Payoh, Singapore CARITAS SINGAPORE COMMUNITY COUNCIL LIMITED Full time $40,000 - $80,000 per year

You will be responsible for overseeing and coordinating the maintenance operations of Caritas Agape Village building and maintenance of facilities.

Your primary focus will be on ensuring the efficient and effective functioning of all building systems, including electrical, mechanical, and safety components.

You will lead a team of maintenance personnel, providing direction, training, and guidance to ensure optimal performance.

To collaborate, facilitate, and coordinate events held at Caritas Agape Village with the Program and Membership Team

Facility Maintenance Oversight:


• Supervise and coordinate the day-to-day maintenance activities of the building.


• Ensure the proper functioning of all building systems and equipment.

Preventive Maintenance Planning:


• Develop and implement preventive maintenance schedules to extend the life of equipment and reduce unexpected breakdowns.


• Conduct routine inspections to identify potential issues and address them proactively.

Regulatory Compliance:


• Ensure compliance with building codes, safety regulations, and other relevant standards.


• Stay informed about changes in regulations and implement necessary adjustments.

Vendor Management:


• Collaborate with external contractors and vendors for specialized repairs and services.


• Negotiate contracts, oversee work quality, and ensure timely completion of projects.

Budget Management:


• Develop and manage the maintenance budget including sinking fund and optimizing resource utilization.


• Monitor expenses and identify cost-effective solutions without compromising quality.

Team Leadership:


• Lead, mentor, and develop a team of maintenance staff.


• Foster a positive and collaborative work environment, encouraging skill development and continuous improvement.

Emergency Response Planning:


• Develop and implement emergency response plans and procedures.


• Coordinate with relevant stakeholders to ensure a prompt and effective response to unforeseen events.

Record Keeping and Reporting:


• Maintain accurate records of maintenance activities, inspections, and repairs.


• Generate regular reports to track performance metrics and identify areas for improvement.

Energy Management:


• Implement energy-efficient practices to reduce operational costs and environmental impact.

Building Security and Safety:


• Ensure the implementation of security measures and safety protocols within the building.

Space Management:


• Optimize the use of space within the building, ensuring efficient layouts and functionality.

Project Management:


• Oversee and manage major maintenance projects, renovations, and facility upgrades.

Communication and Coordination:


• Communicate effectively with stakeholders, tenants, and relevant agencies.


• Coordinate and collaborate with other departments and teams as needed.

Continuous Improvement:


• Identify opportunities for process improvement and implement best practices.

Work Experience:

Minimum 5 – 10 years of proven experience in managing operations within either a social work, Voluntary Welfare Organization (VWO), or non-profit organization.

Educational Background:

Possession of a general degree, providing a solid foundation for the role.

Availability:

Willing and able to work on weekends and public holidays, demonstrating flexibility and commitment to the organization's mission.

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