Executive, Grant and Programme Administration

3 days ago

Downtown Core, Singapore SINGAPORE INSTITUTE OF DIRECTORS Full time $40,000 - $80,000 per year

This is a 1-year part-time contract role (3 out of 5 weekdays), with the possibility of a 6-month extension. The individual's tenure and responsibilities will depend on the specific projects assigned. As part of your role, you will report to and work with the Vice President, Accreditation & Professional Development and relevant Project teams.

The role may also include working with SID's Accreditation & Professional Development Committee, the SID Executive Team, eco-system partners, and any other relevant committees that are part of the assigned projects.

Scope of Work

You will support the Vice President, Accreditation & Professional Development primarily in the following areas:

Key Deliverables:


• Handle the preparation and submission of training grant and funding applications (such as SkillsFuture and SSG-TPGateway).


• Support the administration of any grant or subsidies for accreditation-related matters in line with SSG guidelines.


• Keep clear and organised records of all funding and grant activities using Excel and SID's internal systems.


• Work with the Finance team to match and verify grant disbursements and supporting documents.


• Assist to prepare funding reports and summaries for management reviews or audits.


• Support invoicing, speaker agreements and preparation of contracts for SID programmes

Key Responsibilities:


• Manage the collection, verification, and processing of funding-related information and documentation for TPGateway grant submissions.


• Prepare and coordinate training grant applications and claims through TPGateway.


• Follow up on with SID members or partners on funding progress, pending claims, and audit requirements to keep submissions on track.


• Check and compile learner and attendance details needed for SSG reporting.


• Support the Accreditation team with administrative work related any funded or subsidised initiatives.


• Keep funding records well organised with proper document control and version tracking.


• Work closely with other teams to ensure data consistency across iMIS, Excel trackers, and funding reports.


• Support the preparation of reports and documents for grant audits or compliance reviews.


• Help with other administrative or event-related tasks when needed to support the APD team.

Requirements


• Diploma or equivalent, preferably in Business Administration, Finance, or Training Management.


• Minimum 2 years of experience in training grants, funding administration, or working within an education or training environment.


• Comfortable using SSG's Training Partner Gateway (TPGateway) and familiar with SkillsFuture funding processes.


• Proficient in Excel, with the ability to organise data, check figures, and create simple reports.


• Careful and detail-oriented, with a good sense of accuracy and compliance.


• Strong communication and coordination skills, able to work well with colleagues and external partners.


• Proactive, well-organised, and able to handle a few different deadlines at once.

Other Requirements:


• Prior experience with Engagement Management Systems (EMS), Customer Relationship Management (CRM) systems, Learning Management Systems (LMS)


• Understanding of SSG funding and audit requirements.


• Customer service mindset and collaborative team spirit.

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