Shipping Officer

2 weeks ago

West Region, Singapore Shopping Bag (S) Pte Ltd Full time $40,000 - $60,000 per year

Job Purpose:

Assist the Shipping Manager in coordinating shipping operations across all group concept stores, ensuring smooth import, export, and 3rd-party shipments. Prepare and verify shipping documents, facilitate timely deliveries, and maintain accurate records in compliance with regulatory requirements.

Key Responsibilities:

  • Shipping Documentation: Prepare, review, and verify invoices, packing lists, bills of lading/airway bills, customs forms, delivery orders (DOs), purchase orders (POs), stock transfer orders (STOs), and sales orders (SOs). Ensure accuracy and compliance with company policies and regulations.
  • Coordination with Freight Forwarders & 3PLs: Liaise with freight forwarders and 3rd-party logistics providers for timely clearance, pick-up, transport, and delivery of cargo/containers. Follow up on shipments and assist in resolving delays or issues.
  • Warehouse & Merchandiser& Store Communication: Collaborate with warehouse teams and store operations to coordinate receiving, dispatch, and related shipping activities. Keep teams updated on delivery information , and shipment statuses.
  • Shipment Tracking & Reporting: Maintain weekly shipment tracking reports and provide timely updates to internal teams.
  • Invoice & Financial Coordination: Review billing invoices, coordinate with Finance on GST/SST payments to avoid potential delay/additional cost, and assist in resolving billing discrepancies with vendors.
  • Reporting & Analysis: Support preparation of shipping performance reports and analyze trends to improve operations.
  • Record Keeping & Compliance: Maintain organized shipping records and documentation to meet auditing and regulatory requirements.
  • Administrative Support: Assist the Shipping Manager with administrative tasks, process improvements, and cross-functional coordination.
  • Ad Hoc Tasks & Issue Resolution: Handle urgent shipping requests, 3rd-party arrangements, special issues and etc as when required.

Requirements:

  • Minimum 2 years' experience in shipping, logistics, or related operations preferred.
  • Knowledge of import/export procedures, shipping documentation, and GST/SST.
  • Proficient in Microsoft Office, especially Excel; experience with SAP or Odoo is a plus.

Key Competencies:

  • Team-oriented, proactive, and supportive.
  • Able to prioritize tasks and meet tight deadlines.
  • Eager to learn and continuously improve operational skills.

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